Project Coordinator

The position of Project Coordinator will be based out of our Etna, PA Location!

Summary
The Project Coordinator is an entry level role that will learn the projects program and branch operations through a series of work-related assignments. The Project Coordinator will gain practical hands-on experience and will help support a Project House and Outside Sales teams. Will help facilitate the management of projects from the front to the end.

 

What You’ll Do

• Train on all aspects of the Projects process including but not limited to quoting new projects, project management, and projects outside sales
• Assist in reviewing bid packages and all the requirements surrounding the package.
• Format customer request into a standardized Project House spreadsheet for bid review
• Break down bid package and issue Request for Quotes (RFQ’s) to vendors for project quotation levels while communicating deadline, project information, and any additional pertinent information available
• Enter purchase orders and customer sales invoices
• Assist in loading requests, drawings and specs into the projects shared drive and assign the job in Job Management
• Verifies submittal reviews for acceptance
• Assist Project Managers with any other tasks as requested, including expediting, order entry, handling returns and freight claims
• Correspond with vendors, customers, and project team to advise of shipping schedule, back orders, customer complaints, issues, etc.
• Assist in accumulating, preparing and distributing submittal packages and owners manuals
• Other duties as assigned

 

The information contained in this job description is intended to describe the essential job functions required of those assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities needed to perform the job. Please note that management retains the right to assign or reassign duties and responsibilities to this job at any time. The ability to competently perform all the essential duties of the position, with or without reasonable accommodation, demonstrated commitment to effective customer service delivery, integrity, and the ability to work productively as a member of a team or work group are basic requirements of all positions at Rexel USA.

What You’ll Need

• High School or GED
• No experience required
• Prior experience in customer service, project management, or electrical distribution industry a plus

 

Knowledge, Skills & Abilities

• Desire to learn and become an expert in the field
• Excellent interpersonal skills with the ability to interact effectively with other employees, customers, and vendors
• Must be able to be successful and productive in a fast-paced environment
• Excellent written and verbal communication skills
• Proficient computer skills with demonstrated experience with Microsoft Office (Excel), Business Objects, automated order entry systems and other internet-based tools
• Adobe 9 experience preferred
• Highly organized with ability to prioritize and manage multiple tasks and tight deadlines
• Demonstrate high energy and passion for exceeding customer expectations; strong desire to go above and beyond
• Proven problem solver with strong attention to detail
• Self-motivated

 

Working Conditions and Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Environment

• Exposed to unpleasant or disagreeable physical environment such as high noise level and/or exposure to heat and cold    Occasionally – up to 20%
• Exposed to bio hazardous conditions None
• Exposed to toxic or caustic chemicals which mandate attention to safety considerations    None
• Exposed to electrical hazards; risk of electrical shock    None
• Handles or works with potentially dangerous equipment None
• Travels to offsite locations Occasionally – up to 20%

Physical Demands

• Sit: Must be able to remain in a stationary position Constantly – at least 51%
• Walk: Must be able to move about inside/outside office or work location Frequently – 21% to 50%
• Use hands to finger, handle or feel: Operates a computer and other office machinery Constantly – at least 51%
• Stoop, kneel, crouch, or crawl: Must be