Payroll and Accounts Payable Specialist

Overview

Position:                                 Payroll and Accounts Payable Specialist

Location/Department:          Delaware State; Finance

Availability of Position:       Immediate

Schedule:                               Full Time; 40 hours per week; Monday thru Friday

Reporting Relationship:       State Coordinators

Salary/Grade:                       77 non-exempt - $22 per hour

 

 

The Salvation Army is hiring and offers truly excellent benefit package to eligible employees including:

• Generous paid time off every year that includes: holidays, up to 3 personal days, vacation time and sick time.
• Employer funded Pension Plan (company contributions begin after 1 year of employment)
• Comprehensive health care coverage with low cost employee premiums, co-pays and deductibles
• Eligibility for supplemental insurance plans including Short Term Disability, AFLAC and Voluntary Term Life
• Flexible Spending Accounts
• Remitted Tuition Program
• Eligibility for the Federal Government’s Public Student Loan Forgiveness Program
• Most importantly – a job with a good purpose!

FUNCTION: The Accounts Payable & Payroll Specialist will be responsible for processing payroll and operating accounts payable.  They will maintain substantiating documentation and reports as per Salvation Army policy and procedures.

 

Responsibilities

KEY RESPONSIBILITIES:                                      

                                       

                                    PAYROLL

 

• Collection and distribution of time sheets for employees to and from department heads.
• Posting of hours/salary adjustments on Dayforce payroll forms.
• Completion of appropriate employee input forms into Dayforce program.
• Verification of transmission of payroll to Dayforce.
• Prepare and submit request form for manual checks.
• Processing and calculation of payroll expenses by function & related departments.
• Maintain payroll computer reports/payroll register, check register, data changes & employee master listing.
• Kettle payroll – collect and calculate kettle worker time sheets from Wilmington, Dover & Seaford. Complete data sheets and submit to DHQ.
• Maintain electronic payroll data sheets and timesheet files.
• Purge terminated employees from active payroll files.
• Prepare salary verification as requested for signature by the State Coordinators.
• Maintain records and prepare necessary reports related to employee short term disability.
• Maintain Health & Medical information files including disability forms and Dr. notes.

                                                           

ACCOUNTS PAYABLE

 

• Maintenance of vendor files for The Salvation Army bills and related invoices.
• Maintenance of paid and unpaid invoice reports.
• Coding and forwarding invoices for Wilmington, Dover & Seaford to DHQ to be processed for payment.
• Attachment of original invoices with processed check register and file sequentially.
• Monitor and maintain the storage of checks, check register and attached invoices.
• Submit journal entries as needed.
• Post shared expenses to the balance sheet accounts for SA billing (ie> outside audit fees)

                                                            

                                         GENERAL RESPONSIBILITIES

 

• Process outgoing mail daily and maintain adequate reserve postage value on the meter. Open and distribute incoming mail when necessary.
• Maintain petty cash box to be accessed when the general use petty cash account box is not available.
• Be prepared for internal SA and outside Auditors with reports and schedules as required for employees, payroll and accounts payable.
• Seasonal Kettle Counting – count each kettle individually.  Separate coin and currency, record data on kettle sheets, operate coin counter, bag coin in separate bags.  Collect daily totals and prepare money to be transported to bank.
• Create monthly Serenic Reports for assistance funds, and as needed reports on request.
• Perform other supportive administrative duties as requested by the State Coordinators.

 

Qualifications

Requirements:   

• The Accounts Payable/Payroll Supervisor should have five years of bookkeeping experience.
• Must