Director of Project Management Office (PMO) – Department of Transitional Assistance (DTA)

About the Organization:

The Executive Office of Health and Human Services is comprised of 11 agencies and the MassHealth program.  EOHHS seeks to promote the health, resilience, and independence of the nearly one in three residents of the Commonwealth we serve. Our public health programs touch every community in the Commonwealth.  To know more about EOHHS please visit https://www.mass.gov/orgs/executive-office-of-health-and-human-services .   

About the Role: 

The Commonwealth of Massachusetts is currently seeking an exceptional individual to join the Executive Office of Health and Human Services (EOHHS) IT team. The Executive Office of Health and Human Services seek an IT Project Manager to support the ACIO and IT team for the Department of Transitional Assistance (DTA). This is an exciting opportunity to join a highly skilled team and contribute to critical and highly visible projects and processes for DTA within EOHHS.

The Project Manager supports the administrative needs for the DTA ACIO and their direct reports. The Project Manager must be able to communicate clearly and concisely with diverse audiences, in both oral and written contexts, and should be comfortable giving and receiving feedback to the ACIO, IT Leads, and other EOHHS teams and leaders.  The Project Manager must be familiar with creating and tracking documentation, coordinating reviews and approvals, taking initiative to maintain planned timelines, and executing the project administration deliverables in support of the DTA IT management team. 

The primary work location for this role will be at 1 Ashburton Place, Boston, Massachusetts. The work schedule for this position is Monday thru Friday, 8:00AM to 4:00PM EST.  This position is expected to follow a hybrid model of reporting to work that combines in-office workdays and work from home days as needed.  The Project Manager is expected to occasionally travel to the 3 DTA Regional MA offices located in: Boston, Quincy, and Wakefield. The incumbent may also be requested to travel DTA area offices or group homes within the Commonwealth of MA.

Responsibilities: 

• Maintains meticulous attention to details and excellent documentation organizational skills.

• Creates and documents plans, and subsequently tracks and reports progress, for assigned projects or deliverables.

• Demonstrates a keen ability to maintain document versioning and incorporate feedback through drafting and reviews.

• Coordinates and schedules online and in-person meetings for multiple teams/projects; presents meeting agendas and records meeting minutes as needed or follows up on and reviews meeting minutes recorded by team members.

• Tracks, maintains, and coordinates actions for assigned projects and procurements, including action items, risks and issues, and next steps associated with the needs of DTA IT.

• Develops and maintains effective relationships with project team members, senior leadership, and stakeholders on all administrative projects.

• Prepares and designs presentation-ready documents and reports using Microsoft Word, PowerPoint, and Excel. Prepare documents, slides, and handouts for presentations or reports.  Develop or updates templates as needed.

• Maintains confidentiality of contracting and procurement details, as well as any other confidential information such as