Time Administrator - Contract

Company Description

We are SGS – the world’s leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 98,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

Our client, an American multinational energy corporation predominantly specializing in oil and gas, is looking to hire a Time Administrator for a one-year contract.

This position is a member of the Time Administration team and works to ensure the timely processing of payroll for large populations of salaried exempt/non-exempt and hourly employees primarily utilizing SAP and Excel. The successful candidate must be someone who is self-motivated and works independently with little work direction, works to produce high quality error-free work, is flexible and quickly adapts to changing priorities, uses independent judgment and decision-making skills, multi tasks, and demonstrates interpersonal skills in a professional demeanor. This position also requires the ability to discreetly and routinely handle confidential information.
Responsibilities for this position may include but are not limited to:
• Time administration for large population of salaried exempt/non-exempt and hourly employees.
• Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws.
• Primary point of contact for employees and managers questions with regards to time/pay policies and guidelines.
• Provides detailed counsel on routine as well as complex time coding and pay situations.
• Audits time entries/time records prior to four rigid payroll-closing deadlines per month. Uses independent judgments to make necessary corrections to timesheets (within scope of time/pay guidelines) or follows up if needed prior to pay close.
• Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters
• Maintains confidential information
• Runs time approval and pay reports in a timely manner to meet FLSA/SOX requirements
• Manages short term employee disability time coding while identifying issues and resolving as needed
• Conducts SAP time/pay training for Office Assistants, Planner Schedulers and Supervisors
• Conducts Payroll training for new hire O&M employees
• Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time/pay issues.
• Maintains filing system for payroll documents in compliance with record retention policy.
• Creates/Maintains webpages for the Payroll website.
• Partners with other time administrators and assists when applicable.
• Other duties as assigned as well as handles special projects as needed.
 

Qualifications

Required Qualifications:
• High School diploma or equivalent.
• Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook).
• Demonstrated ability to analyze data with the ability to problem solve/troubleshoot.
• Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives.
• Demonstrated strong collaborative communication and interpersonal skills working effectively with others in a team environment in support of customers.
• Demonstrated ability to complete work assignments with limited direction.
• Strong organization and multitasking skills balancing multiple priorities/ projects at the same time without compromising the quality/accuracy of the work product while meeting deadlines. Demonstrated ability to manage confidential data.
• Demonstrated ability to produce accurate and high-quality work products. Seeks customer input to continually improve products and services. Demonstrates ability to seek out opportunities to assume new job responsibilities.
• Attention to detail, manages large volumes of data. Is accurate, conscientious and self-motivated. Exhibits flexibility to changing environment and can work concurrently on multiple requests and projects. Uses independent judgment and can proceed on own initiative.
• Ability to clearly communicate both orally and written. Must be clear, concise and tactful in verbal interactions, establishing and maintaining positive rapport. Must be able to maintain a friendly demeanor while dealing with multiple requests. Displays professionalism.
• Must be able to work cooperatively and effectively as a member of a team. Contributes and demonstrates commitment to the team. Understands and uses quality improvement concepts and methods. Seeks opportunities to assist others.

Preferred Qualifications:
• Payroll experience for large employee population preferred.
• SAP/BI experience.