PR/Speaker Outreach Specialist - Freelance, Remote

Department: Support & Leadership

Employment Type: Part Time

Location: Global+

Reporting To: Client via Magic

Compensation: $6.00 / hour

Description

About the Client
A solo coaching, consulting, and speaking practice led by a Los Angeles–based author and keynote speaker with a new book launching this month. The practice helps leaders and organizations align who they are with who they’re meant to become through transformational speaking, coaching, and culture work. The brand is known for warmth, wisdom, and a powerful presence that sparks lasting change.

Why does this role exist?
The client needs a proactive specialist to own the end-to-end pipeline of speaking, podcast, and media submissions so the principal can stay focused on delivery and content. This role exists to consistently research, qualify, and apply to the right opportunities, manage deadlines, and follow through to secure bookings and publicity around a new book. The core objective is to turn targeted outreach into real pipeline growth and confirmed engagements.

The Impact you’ll make

Opportunity Sourcing and Qualification

• Research and identify speaking, panel, podcast, and media opportunities aligned with the client’s topics and audience.
• Use LinkedIn for research (with potential use of Sales Navigator down the line) and other directories/lists to build a qualified pipeline.
• Maintain and refine an ideal-target profile and selection criteria.

Applications, Pitching, and Follow-through

• Draft, tailor, and submit applications and pitches that represent the client professionally and persuasively.
• Manage submission requirements and deadlines; ensure all materials meet each outlet’s guidelines.
• Conduct timely follow-ups to move opportunities from application to booking.

Tracking, Organization, and Reporting

• Own a centralized tracker in Google Sheets to log leads, deadlines, submission status, and next actions.
• Keep the contact database current (via Constant Contact or equivalent) and maintain data hygiene.
• Provide clear weekly summaries on pipeline health, submissions sent, responses, and upcoming deadlines.

Book Publicity and Awards Support

• Research and apply for relevant book awards and publicity opportunities that align with the new book.
• Support coordination for launch-related events and appearances; track timelines and deliverables.
• Identify relevant media outlets for potential coverage or interviews.

Additional Targeted Outreach

• Search for adjunct teaching opportunities aligned with the client’s expertise; flag/apply when appropriate.
• Light touch coordination with existing platforms (Instagram, TikTok) as needed for outreach alignment; content remains client-led.

Skills, Knowledge and Expertise

Required:

• Proven experience researching and applying for speaking and podcast opportunities, including managing submission requirements and deadlines.
• Strong written and verbal communication skills with the ability to represent a senior speaker/author professionally.
• Proficiency using LinkedIn for research; comfort adopting Sales Navigator when added.
• Demonstrated ability to own an outreach pipeline end-to-end (research → apply → track → follow up).
• High level of organization and reliability using Google Sheets and basic CRM/contact tools (e.g., Constant Contact).
• Ability to work Monday–Friday, 9 AM - 1 PM Pacific Time
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

Your Superpowers:

• Technical: LinkedIn research, Boolean search, list-building, Google Sheets mastery, CRM/contact management (Constant Contact or similar), email pitching and template iteration, calendar/deadline management.
• Communication: Clear, concise, and persuasive writing; professional tone; confident outreach; excellent follow-through.
• Personal: Proactive self-starter, detail-obsessed, deadline-driven, resourceful, discreet, adaptable, and comfortable working directly with a busy principal.

You should apply if… 

• You love hunting for the right opportunities and take pride in turning research into booked engagements.
• Yo