Jobs and Careers

Executive Assistant – PR Industry

UKRemotepart_timeVerifiedPosted 21 Oct 2025

About the role

This is a remote position.

Schedule: Monday to Friday, 9:00 AM to 1:00 PM EST Total Weekly Hours: 20 Hours Client Timezone: EST

You'll be the organizational backbone of a thriving PR firm, playing a crucial role in client success and media tracking operations. This position offers the perfect blend of traditional executive assistant duties with cutting-edge digital monitoring responsibilities. You’ll work directly with the founder, managing critical databases and capturing key media mentions that directly impact client relationships and business growth. This role provides excellent exposure to the PR industry while helping you build valuable skills in database management, social media monitoring, and press tracking. Responsibilities

Organize and maintain client databases and CRMs within the Google Suite ecosystem
Monitor specific Instagram accounts daily, capturing screenshots when clients are featured or tagged
Conduct systematic daily website monitoring using provided keywords to identify press mentions
Create and maintain organized filing systems in Google Drive for media captures and press coverage
Update contact databases and client information as business conditions change
Document and share press mentions in collaborative team documents for client reporting
Manage the executive calendar and coordinate meetings and appointments
Perform administrative tasks that support daily PR firm operations

Requirements

Proficiency in Google Suite (Drive, Sheets, Docs) and Excel for database management
Strong attention to detail for accurate social media monitoring and screenshot capture
Experience with systematic online research and keyword-based searches
Excellent organizational skills for managing multiple databases and filing systems
Reliable internet connection for consistent daily monitoring tasks
Bonus: Experience with CRM systems or client database management
Bonus: Familiarity with social media platforms and press monitoring
Bonus: Previous executive assistant or administrative support experience

Why Join This Team?

Work directly with a PR firm founder in a high-impact support role
Gain valuable exposure to the PR industry and media monitoring best practices
Opportunity to work with modern digital tools and systematic processes
Make a direct contribution to client success through media tracking and database management
Month-to-month agreement with no long-term commitments required