TRANSLATION OF OFFICIAL USAID DOCUMENTS & ADDITIONAL PROJECT DOCUMENTS AS APPROVED BY USAID (Hausa, Somali, Amharic, Chichewa & additional languages)

REQUEST FOR PROPOSALS

Date:  March 13, 2024

Subject: Request for Proposal (RFP) for Translation Services for official documents and ongoing support as needed.

Dear Sir/Madam,

IntraHealth International is the Prime partner for Accelerating Support to Advanced Local Partners II (ASAP II), a twenty-six month contract (No. 7200AA22C00041) for the United States Agency for International Development (USAID). The goal is to ensure that local partners have the capabilities and resources to act as prime partners for USAID/U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) programming.

ASAP has two objectives:

1. Strengthen local partners as they transition to receive PEPFAR funding as a USAID prime partner to comply with regulations.
2. Prepare local partners to directly manage, implement, and monitor PEPFAR programs, and maintain consistent PEPFAR program achievement and quality.

 

You are hereby invited to submit a technical proposal and a cost proposal for translation services to be provided to IntraHealth International, Inc. The technical and cost proposals should be submitted in separate emails in PDF format and duly signed.  Proposals should be received no later than 5pm Eastern Standard Time (EST) on March 22, 2024 and sent to Vickie Hayes-McGee at vhayes-mcgee@intrahealth.org.  Interested parties can send questions via email by March 18, 2024 to Ms. Hayes-McGee with the subject line: “Translation Services for ASAP II-March 2024.”

 

The contract's duration will be approximately three (3) to four (4) months from the award date.

This letter cannot be construed as a legally binding contract between our organization and the entity you are representing.

This procurement is being funded by a US government contract.  Refer to the eligibility requirements below.

Please acknowledge receipt of this letter and confirm if you plan to submit a proposal.

Sincerely,

Vickie Hayes-McGee

ASAP II Contracts and Grants Manager

 

Preparation of proposals

Interested parties should prepare their proposals in response to this Request for Proposal to include all the following sections: The technical proposal should be no more than 5 pages. Attachments can include CV’s, Company Registrations, past performance testimonial, etc. The financial proposal should be no more than 2 pages and include daily rates/rate per word, level of effort, management, indirect and fee.  Past Performance can be included in an annex.

Cover Letter

A one-page cover letter in English providing background and relevant details about the offeror submitting the proposal. This letter is to be signed by the President/Director of the company and include the name, Unique Entity Identifier (UEI), physical address, contact person and phone number for this Request for Proposal.

The cover letter should state that the offeror will carry out the activities in accordance with the specifications contained in Attachment A: Scope of Work. Proposed exceptions to any part of Attachment A must be detailed in an attachment to the annex letter.

Detailed Technical Plan

A detailed plan of the tasks described along with a proposed work plan defining the key phases and activities. The operational and technical part of the Proposal should not contain any information on the costs of the services offered. This financial information must be provided separately in the cost proposal.

Qualifications and Competency of Key Staff

The offerors will have to list the key staff/consultants, their role, and function, the amount of time allocated for the project, and their CV (Curriculum Vitae) and relevant certifications. In this section, the offeror will indicate the various members of the personnel to be assigned to the project and their personal experience of their tasks.

Cost proposal

The cost proposal must be a separate document from the technical proposal. The cost and technical proposals should be submitted in separate emails. A detailed justification of the budget and cost of achievement of the activities must be submitted. Each budgetary heading must be justified in a narrative format and the cost for each task included to these categories:

• Personnel costs assigned to the project (daily rates/rate per word and level of effort)
• Administrative and management costs
• All other related costs
• As there is no template for the cost proposal, you must ensure all costs are included in the above