Sales & Marketing Coordinator Benelux

Whether it's the unique breadth of our integrated offering that covers Injectable Aesthetics, Dermatological Skincare and Therapeutic Dermatology products; or our commitment to recognizing and rewarding people for the contribution they make - working here isn't like anywhere else.

At Galderma, we actively give our teams reasons to believe in our ambition to become the leading dermatology company in the world. With us, you have the ultimate opportunity to gain new and challenging work experiences and create an unparalleled, direct impact.

Job Title: Sales & Marketing Coordinator - Injectable Aesthetics
Location: Breda Galderma Office

Key Responsibilities

1) Local & International Events

National Congresses

• Serve as the main point of contact for organizers, suppliers, and internal teams

• Manage sponsor contracts, PO creation, and end-to-end planning

• Ensure full compliance (Mdeon/CGR, transparency as applicable)

• Oversee booth branding and communication (visuals, messaging, compliance)

• Coordinate goodie bags (concept, sourcing, packing, distribution)

International Congresses

• Act as primary point of contact with organizers and internal stakeholders

• Prepare HCP contract letters and confirmation letters

• Ensure compliance (Mdeon/CGR when relevant for Belgian HCPs, transparency documents)

• Coordinate registrations, booth materials, and deadlines

Sponsorships

• Lead as main contact for sponsorship opportunities and execution

• Manage sponsor contracts, POs, and planning

• Guarantee compliance and on‑time deliverables (logos, ads, materials)

2) Marketing & Sales Materials

Marketing Materials

• Create/develop/adapt promotional materials (digital & print) aligned with brand and claims, in collaborations with the Brand Managers

• Coordinate material review/approvals and adaptations (localization, updates) in Veeva Vault

• Manage translations (NL/FR/EN), ensuring accuracy and compliance

• Coordinate mailings and distribution to Account Managers

Promo Orders

• Process promo orders from Account Managers

• Manage deliveries, stock levels, replenishment cycles, and warehousing coordination

3) Budget & Tracking

• Maintain Marketing VM overview (budget vs. actuals; commitments)

• Maintain Sample overview (stock, allocation, consumption)

• Support forecasting and reconciliation with Finance; ensure timely PO and invoice closure

4) Compliance & Administration

• Create POs across categories (events, materials, services)

• Draft or coordinate contracts and compliance requests

• Ensure end‑to‑end compliance with Mdeon/CGR, transparency, approvals, and documentation retention

• Manage communication mailings

• Coordinate Instagram content scheduling and basic community management (in line with policy), in cooperation with Brand Managers

Ways of Working

• Reports to Marketing Manager

• Cross‑functional partners: Sales/AMs, Medical/Regulatory/Compliance, Finance, Agencies/Suppliers

Required Qualifications

• Bachelor’s in Marketing, Communications, Event Management, or related field

• 2–5 years experience in event management and/or marketing coordination (healthcare or regulated industry is a plus)

• Solid understanding of Mdeon/CGR and transparency principles (willingness to train if not expert)

• Proven experience handling POs, contracts, and supplier management

• Strong project management and multitasking skills with strict deadline orientation

Skills & Competencies