Administrative Assistant, Bailey Road - Full Time (3870)

Are you ready to bring your amazing self to work?

At Macy's, Inc., we're on a mission to create a brighter future with bold representation for all. This is our Mission Every One. We know that each person here is unique. We respect and invest in each individual to create growth, pride, and satisfaction. If we are able to bring our whole selves to work, it translates into a more abundant and wider array of ideas and energy for all to benefit from. Our success will be built on amazing colleagues, working together.

 

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant. The ideal candidate will be proficient in office management tasks, possess excellent communication skills, and have the ability to multitask effectively in a fast-paced environment. 

 

What we can offer you:

• An inclusive, challenging, and refreshingly fun work environment
• Empowerment to perform impactful work with tangible results
• Competitive pay and benefits rooted in principles of equity
• Coverage across medical, dental, vision, and retirement
• Employee Assistance Program (mental health and financial literacy resources)
• Fully-Funded education benefits may include 100% of tuition, books, and fees
• Merchandise discounts
• Colleague Resource Groups (CRGs), give-back/volunteer opportunities

 

What you will do:

Administrative Support:

• Provide comprehensive administrative and clerical support for routine daily meetings, special projects and other area were applicable as assigned, meticulously considering each step and devising effective solutions.
• Generate ad hoc reports and presentations, and manage special projects as required.
• Coordinate internal and external meetings, manage responses to meeting requests, compile and distribute meeting materials, and arrange necessary technology, including web and video conferencing. Additionally, coordinate catering orders and delivery.
• Exercise sound judgment, discretion, and maintain confidentiality regarding sensitive information.
• Undertake basic accounting duties such as processing invoices and ensuring accurate expense allocation. Collaborate with the Central Finance team as necessary.
• Collaborate with procurement to ensure timely ordering of building supplies.
• Coordinate with IT, HR and other partners to ensure smooth office operations.

Communication Management:

• Coordinate the distribution of incoming and outgoing communications, including emails, memos, letters, reports, newsletters, and phone calls.

Organizational Responsibilities:

• Manage the calendar for leaders using Outlook, ensuring efficient scheduling and coordination.
• Arrange and organize travel arrangements, departmental activities, and meeting spaces, including coordinating catering when necessary.
• Establish, develop, and maintain an effective filing system to ensure easy retrieval of documents.
• Reconcile travel and monthly expenses, and prepare and submit accurate expense reports.

 

Who you are:

• Focused on upholding Macy’s dedication to fulfilling ideals of diversity, inclusion and respect that our company aspires to achieve, every day in every store and office, with every customer and colleague.
• Flexible availability, including days, evenings, weekends and holidays with regular, dependable attendance and punctuality.
• Proven experience as an administrative assistant or in a similar role.
• Strong organizational skills with the ability to prioritize tasks efficiently.
• Excellent communication skills, both written and verbal.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint).
• You possess vision and creativity, and can multi-task in a fast-paced environment.
• You can learn and use computers and other electronic devices, including handheld equipment proficiently.
• You can effectively communicate and present information to customers, peers, and all levels of management.

 

Essential Physical Requirements:<