Coordinator III – Staffing, Recruiting and Certifications (Multiple Positions)

Coordinator III � Staffing, Recruiting & Certifications (Multiple Positions)

Reports to: Director - Talent Management
Pay Grade: 403
Duty Days: 239
FLSA Status: Exempt 
 
Position Purpose

Provides operational leadership, coordination, and execution of staffing, recruitment, certification, and onboarding processes. Ensures timely staffing of campus vacancies, compliance with certification and fingerprinting requirements, and effective delivery of Talent Management services. Supports workforce goals by managing candidate pipelines, coordinating hiring processes, and supervising onboarding staff to ensure high-quality, responsive campus support.

ESSENTIAL JOB FUNCTIONS

Recruitment & Applicant Screening

• Screens and reviews employment applications to assess candidate qualifications and alignment with position requirements. 

• Evaluates applicant eligibility based on certification, experience, and district hiring standards. 

• Refers qualified candidates to hiring managers and supports interview and selection processes.

• Partners with campus leadership to support recruitment strategies and candidate selection processes.

• Supports efforts to address hard-to-fill positions and staffing shortages. 

• Ensures consistency in hiring practices and candidate experience across campuses.

   

Onboarding & Hiring Process Oversight

• Oversees onboarding processes to ensure timely and accurate completion of hiring documentation.

• Ensures continuity from candidate selection through onboarding and placement.

• Manages requisition processes, candidate pipelines, and hiring workflows to support timely vacancy fulfillment. 

• Monitors onboarding timelines and resolves delays or process gaps.

•  Provides guidance and oversight to onboarding staff to ensure quality and compliance.

   

 Campus Support & Engagement

• Serves as a key Talent Management contact for campuses. 

• Provides guidance to campus staff on hiring processes, requisitions, and candidate workflows. 

• Supports campus leaders in navigating staffing, recruitment, and certification requirements. 

• Assists in monitoring staffing progress and ensuring timely hiring completion. 

• Escalates issues, delays, or workforce needs accordingly.

Certification & Compliance

• Coordinates verification and tracking of employee certification requirements. 

• Ensures candidates meet certification standards prior to hire and placement. 

• Supports monitoring of certification timelines, renewals, and compliance documentation. 

• Assists with compliance related to fingerprinting and background clearance processes. 

• Ensures accurate documentation and adherence to district, state, and federal requirements.

   

Operational Leadership

• Implements staffing, recruitment, and certification processes aligned with district priorities. 

• Monitors daily operations to ensure service quality, accuracy, and timeliness. 

• Identifies process improvement opportunities and supports continuous improvement initiatives. 

• Tracks and supports key staffing metrics such as vacancy status, hiring timelines, and compliance completion.

Collaboration & Stakeholder Engagement

• Collaborates with campus leaders, and central Talent teams to support staffing goals. 

• Serves as liaison between campuses and Talent Management support functions.

• Assists in implementing district-wide staffing and recruitment initiatives. 

• Maintains effective working relationships with internal and external stakeholders.

Safety

• Performs preventive maintenance on