Lead Associate, Humanitarian Programs Portfolio - LAC/GLO (P2)

Summary

The Lead Associate, Humanitarian Program Portfolio (LAC/GLO) will serve as the primary focal point for country offices (COs) and/or Project Managers (on global research, capacity, and learning awards) on a portfolio of awards from institutional (BHA, BPRM) and private donors. You will support the full life cycle of assigned awards, ensuring adherence to donor rules and regulations and supporting COs and/or Project Managers to meet key deliverables.  You will help ensure donor compliance and successful implementation of a humanitarian portfolio of awards funded by institutional donors, consisting of either country-specific awards, global research, capacity, and learning awards, or a combination of both.  You will contribute to meeting new raise targets and metrics for the caseload of awards. You will liaise with relevant stakeholders, particularly with the Humanitarian Finance & Compliance (HFC) unit, to achieve its objectives, and will problem-solve to maintain the overall health of awards.  You will also provide backstopping and surge support to other members of the team as needed.

What You’ll Be Doing (Essential Duties) 

Award Management (70%) 

•  Coordinate with COs and/or Project Leads, other Save the Children (SC) members, and relevant partners and sub-grantees to ensure high quality, timely and compliant program implementation.
•  Monitor risk, work with CO and/or Project leadership to agree on risk mitigation strategies; develop plans to address these risks and escalate issues as appropriate.
•  Oversee donor communications, requests, amendments, etc., and oversee completion of resulting actions; coordinate response to donor queries as needed.
•  Oversee production of high quality and timely narrative donor reports generated by CO and/or Project Lead and circulate for additional input as necessary; ensure submission of reports to donor and share any feedback with COs and/or Project Lead and Technical Assistants.
•  Collaborate with HFC to organize training on donor compliance and Level of Effort (LOE) budgeting guidelines, meet key reporting deadlines and respond to internal SCUS reporting requests (Key Performance Indicators, overspend, budget projections).
•  Develop sub-award agreements to SC Member countries or partners, as needed.
•  Monitor donor compliance responsibilities for assigned portfolio, including working with the HFC to monitor award implementation, supporting reporting and procurements to ensure compliance with donor requirements, and providing needed compliance support to COs and/or Project Leads
•  Coordinate project start-ups for awards in portfolio, including planning and facilitating startup calls/meetings with CO and/or Project Lead, and reviewing project timeline, deliverables and donor requirements in detail.
•  Coordinate project close-outs for awards in portfolio, including supporting completion of the SCI and SCUS Closeout Checklists and, with HFC, help ensure that awards in SC’s Award Management System and Agresso are closed/deactivated as required.
•  Travel to SC COs and/or Global Events to conduct award reviews, provide operations support and build CO and/or Project Team capacity on SCUS systems and donor requirements. Ensure up to date record retention in shared folders as well as digital repositories (AMS)
•  Respond to ad hoc requests for tailored data analysis in support of specific meetings, presentations, etc. including portfolio fundraising reviews, award spending, and closeout. 

New Business Development (30%)

•  With the support of the donor operational focal point, support prepositioning and planning with COs and/or Project Teams in portfolio, proactively engaging them to reach out to in-country donors and/or donor technical focal points and identify opportunities. Lead the go-no-go process from SCUS. Secure all needed approvals prior to submission.
•  Oversee the process of developing and submitting high quality and compliant concept notes and proposals that are aligned with SC’s response strategy and donor priorities. Provide feedback as needed. Support specific proposal development as needed.
•  Work closely with COs and or Project Leads, HFC and technical teams to coordinate proposal timelines and roles and responsibilities. Working with HP team, ensure up to date information is