Executive Sales Administrator

Creating Peace of Mind by Pioneering Safety and Security

At Allegion, we help keep the people you know and love safe and secure where they live, work and visit. With more than 30 brands, 12,000+ employees globally and products sold in 130 countries, we specialize in security around the doorway and beyond. Additionally, in 2024 we were awarded the Gallup Exceptional Workplace Award, which recognizes the most engaged workplace cultures in the world.

Krieger Specialty Products is a leading manufacturer of special purpose doors and windows applications since 1936. Our products protect what is valued in places like nuclear power plants, world-class concert halls, radio and television stations, schools, and defense departments globally. And yet, we offer a value driven team-centered work environment.

Responsibilities include but are not limited to assisting with the interdependence between the customer and the regional sales managers. Work involves entering projects quoted and change orders for accounts nationwide & internationally, create weekly/monthly reporting for sales tracking, issue warranty and contract letters for all accounts, and cancel projects in JTS for the entire company.

At Allegion, we are driven by a bold vision: redefining safety while empowering our employees to thrive. When you join our team, you become part of a culture that values innovation, purpose, and excellence. This role offers the benefits of our dynamic hybrid work model—combining in-person collaboration for meaningful moments with the flexibility of remote work. Since hybrid arrangements can vary based on the needs of the individual, team and business, your talent acquisition partner will provide specific hybrid details about this role. 

We are committed to fostering a healthy work-life balance and building meaningful connections, ensuring you have the tools, resources, and support needed to excel in any environment. Together, we’ll unlock your potential and create a lasting impact. 

While this is the current structure and we currently have no plans to change, we reserve the right to make changes to the hybrid schedule as needed at the Company’s discretion. 

Qualified candidates must be legally authorized to be employed in the United States. The company does not intend to provide sponsorship for employment visa status (e.g., H-1B, TN, etc.) for this employment position. 

Position Summary:

• Enter orders in JTS by reviewing the submittal checklist provided by the Regional Sales Manager. Credit terms are entered based on prior payment history. Once entered, distribute new order to Engineering, RSM and management.
• Enter change orders provided by the Regional Sales Manager and send to the customer. Upon approval, release in JTS and notify RSM, PM and all other appropriate departments.
• Warranty letters are processed and issued as requested by the customer.
• Contract letters are issued to customers with appropriate credit terms.
• Process cancellations in JTS and notify all appropriate departments.
• Updates manager by creating, analyzing, and forwarding weekly sales reports.  
• Contact regional sales managers to resolve any omissions in the quote request, such as missing specifications, details, contact information.
• Updates job knowledge by participating in educational opportunities, internal or approved industry training.
• Including attendance of forums at Krieger’s corporate office.
• Accomplishes department and organization mission by completing related results as needed.
• Obtain and maintain a thorough knowledge of Krieger’s sales methods and procedures, general product knowledge and product characteristics, general and technical specifications of products for sales usage, estimating procedures, and file management. 
• You will be required to create and develop goals for your specific job function that will support our organizational goals.
• You must engage, and complete assignments as directed, skill set and work scope by your leadership.
• Any other duties as assigned by your manager.

Other Skills and Qualifications:

• Ability to perform the essential functions of the job

• 3-5 years progressive sales admin experience required, preferably in a customer service driven company
• Strong work ethic, loyal, trustworthy, honest, team player

• Proven ability to multi-task and have regular contact with executives, managers, and employees

• Ability to work cooperatively with a variety of personality types