Administrative Assistant

At Anser Advisory, an Accenture company, we strive and succeed by creating smart, dynamic and professionally skilled teams to deliver extraordinary projects for our clients. You will work on interesting projects which will expand your expertise and hone your technical skills through the ability to access the most advanced technology on the market. Your successful impact will help us obtain our goal of being the nationwide go-to professional services provider. Anser provides our clients with advisory, compliance, program and project construction management services at the highest level of dedication.
Our relationships are based on our credibility to deliver on our commitments, with unbeatable service levels to our clients which has resulted in our rapid growth, nationwide.
The Sacramento County Airport System is owned and operated by the County of Sacramento and is responsible for operations and maintenance at four airports in the County including Sacramento International Airport (SMF). SMF is a medium-sized commercial airport that is positioned to grow as airlines continue to connect into the Sacramento Valley Region. Anser Advisory is providing Executive Program Management Services for the delivery of the Airport’s large $1.3B SMForward Program. Working with the Sacramento Department of Airports, Anser Advisory offer a collaborative, team working environment and foster a culture of excellent customer service. In this fast-paced and dynamic environment, team members work together to deliver new projects for airport users and airlines.  
Anser Advisory is inviting qualified candidates to apply for an opening for the position of Administrative Assistant. Ideal candidates have construction project experience and are excited about a career in aviation. This position will work as integrated staff with the Department of Planning and Development at SMF. The Department of Planning and Development oversees all Project Management functions, and works with design teams, contractors, and airport users to deliver maintenance projects and new development projects. This is an exciting time to be part of the Anser Advisory team as the Airport embarks upon new projects over the next 5 years!

Duties & Responsibilities

• Oversee administrative needs for a team of program managers and project managers to develop management procedures, coordinate with various Airport and County Agencies along with selected design and construction contractors  
• Perform a variety of routine and non-routine administrative clerical and data collection tasks for supervisor and project team members
• Perform various administrative, clerical, data collection, data entry and report writing tasks
• Prepare letters, reports, memos, and other documents using Microsoft Word, Excel, and PowerPoint
• Gather statistics and general data; review and combine this information into established reports for use internally
• Monitor and coordinate project communications and work flow processes in Project Management Information Software (PMIS)
• Scan, fax and bind documents, reports and proposals as required
• May develop new reports or revise existing reports as directed. Such reports may be in spreadsheet or graphical formats or narrative-style word processing
• Originate correspondence and reports not requiring the personal attention of immediate supervisor
• Prepare general correspondence and maintains general files
• Answer telephone, take and relay messages screen callers and direct calls accordingly
• Receive, sort, and distribute mail
• May establish and maintain records of equipment including a log of equipment service dates
• May initiate requests for service
• May coordinate physical space requirements for the program team. Initiates requests for computers and telephones as appropriate
• May periodically prepare an occupancy report by project or gather information to complete staffing reports as directed by immediate supervisor
• Maintain an organized workspace by keeping documents and supplies properly stored
• May represent immediate supervisor at project-related or other meetings as directed
• Contribute to the advancement of project delivery goals through commitment to productive collaboration with all stakeholders
• Exhibits polite and professional communication via phone, e-mail, mail.
• Set up events and meetings

Qualification Requirements

• Must be able to work Monday to Friday 8:00 am-5:00 pm
• High school diploma or equivalent
• Ability to proofread documents for grammar and spelling
• Ability to work in a team environment
• Experience working in PMIS systems such as Unifier, Procore, Kahua, or other equivalent system
• Multi-tasking skills and ability to organize workload while still maintaining attention to deta