Sr. Administrative Assistant

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The University of Miami Health System, "UHealth", Department of Pediatrics- Neonatology, has an exciting opportunity for a temporary Part-Time Sr. Administrative Assistant to work in Miami.

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

Core Responsibilities:

• Supports department and/or department leadership with daily clerical tasks.

• Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

• Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

• Plans meetings and takes detailed minutes, as needed.

• Answers phone calls, provides information to callers or connects callers to appropriate staff.

• Schedules appointments and updates calendars.

• Makes travel arrangements and reservations for department leadership and staff, as needed.

• Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

• Greets and provides general support to visitors.

• Develops and maintains department filing system.

• Adheres to University and unit-level policies and procedures and safeguards University assets.

Department Specific Functions:

The Per Diem Senior Administrative Assistant provides clerical and administrative support to facilitate the efficient operation of the Division of Neonatology. This role assists with communications, outreach, and various projects that support the Division’s academic and clinical mission, including duties related to the Physician-in-Chief.

• Provide additional administrative and project-based support to the Physician-in-Chief as needed.

• Perform a variety of clerical and office support functions to ensure smooth daily operations.

• Create, manage, and publish social media content that promotes the Department/Division activities, announcements, and achievements.

• Develop and maintain the Division newsletter, including collecting, organizing, and editing updates from faculty, staff, and fellows.

• Coordinate outreach efforts, including event planning, communications, and logistics.

• Assist with other administrative duties as assigned.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS:

• High School diploma or equivalent required

• Minimum 3 years of relevant experience required

• Learning Agility: Ability to learn new procedures, technologies, and protocols, and adapt to changing priorities and work demands.

• Teamwork: Ability to work collaboratively with others and contribute to a team environment.

• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.

• Communication: Strong and clear written and verbal communication skills for interacting with colleagues and stakeholders.

Any appropriate combination of relevant education, experience and/or certifications may be considered.

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The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellenc