JUDICIAL ASSISTANT - COUNTY COURT - 22003170

Requisition No: 841376 

Agency: State Courts System

Working Title: JUDICIAL ASSISTANT - COUNTY COURT - 22003170

 Pay Plan: St.Crts Syst PIB

Position Number: 22003170 

Salary:  $44,949.24 Annually 

Posting Closing Date: 11/29/2024 

Total Compensation Estimator Tool

Position Title
Judicial Assistant – County Court

 

Job Location
Second Judicial Circuit; Leon County

 

Salary Range
$44,949.24 Annually

 

Job Description
The essential function of the position within the organization is to provide responsible administrative, secretarial, and clerical support to the assigned county court judge’s office. The position is responsible for administrative, secretarial, and clerical tasks of high responsibility. The position works independently under general supervision according to some procedures, developing work methods and sequences.

County Judge is seeking experienced, legal professional to provide administrative support.  Responsibilities include managing the judge’s calendar, reviewing case files, communicating with litigants and attorneys, handling media inquiries, managing mail, preparing orders and documents, and performing additional duties as required.  This is an at will position that must be filled by someone capable of performing the above duties in a highly professional manner with a focus on accuracy and customer service.  It is critical that the person be able to maintain the integrity of confidential information.  Applicant must also possess excellent organizational skills and be able to follow written and oral instructions.  Skill in editing and proofreading is also important.

 

Essential Job Functions:

 • Prepares and maintains the judge’s court and professional calendar, schedules motions, hearings, conferences, and trials at the request of the judge. 
• Interacts with attorneys, defendants, and their family members to resolve problems such as scheduling conflicts or other case-related issues. 
• Prepares and distributes orders as directed by the judge; assists judge in preparing a calendar several months in advance. 
• Reviews case files for accuracy, format compliance, and completeness prior to submitting files to the judge; ensures presence of all required files; and maintains trial dockets, continuances, and trial orders. 
• Screens telephone calls and visitors to the judge’s office; provides information; resolves issues; directs caller/visitor to proper personnel; or takes messages. 
• Performs research on defendants utilizing various databases; may conduct limited case law research using an electronic database. 
• Reviews and prepares correspondence, memoranda, orders, reports, e-mails, and other documents observing strict confidentiality; organizes papers for filing; makes travel arrangements for conferences and meetings; and prepares compensation and travel reimbursement vouchers. 
• Interacts with judges, clerks of court, litigants, attorneys, law enforcement personnel, bailiffs, social services, witnesses, and the general public to exchange information or to facilitate task completion. 
• Performs routine clerical tasks such as processing incoming mail, performing data entry, ordering office supplies, maintaining files/records, faxing, scanning, or photocopying. 
• Attends staff and other professional meetings to exchange information. 
• Attends technical or professional workshops or seminars to improve professional skills.

 

Education and Training Guidelines
-    High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field.  Additional relevant experience may substitute for the recommended educational level on a year-for-year basis.
-    Three years of related work experience. Additional relevant education may substitute for the recommended experience on a year-for-year basis.
Licenses, Certifications, and Registrations Required
-    None.

 

Competencies
Data Responsibility: 
Copies, transcribes, enters, or posts data or information; compiles, examines, or evaluates data or information and possibly recommends actions based on results.

 

People Responsibility: 
Gives information, guidance, or assistance to people who directly facilitate task accomplishment; may give instructions or assignments to he