Event Manager - Limelight Boulder

Company Description

Owned and operated by Aspen Hospitality, Limelight Hotels are your home base in the places you want to explore most. The contemporary properties are set in the heart of authentic outdoor and urban communities, and each hotel is deeply connected to its surroundings – offering a unique adventure for every guest. The guest experience is an intentional journey and the elevated, yet unpretentious nature of the stay allows guests to feel nurtured and at ease. A constant across all properties is a commitment to sustainability, unmatched hospitality, and access to an Adventure Concierge to ensure a memorable stay. Limelight’s pet-friendly hotels are located in Aspen, Colorado, just steps from the downtown core; Snowmass, Colorado, offering ski-in/ski-out access to the mountain; Ketchum, Idaho, near the base of Sun Valley’s famed ski area and walking distance to town; and in Downtown Denver, Colorado, adjacent to Union Station. Two new Limelight Hotels are slated to open in Mammoth, California, and Boulder, Colorado in 2025. Learn more at www.LimelightHotels.com. 

Job Description

Position Summary
The Event Manager plays a key role in creating unforgettable social and corporate experiences at Limelight Boulder, and off-site locations. This role takes the lead in upselling and coordinating events from start to finish and works closely with clients to understand their vision, anticipate their needs, and bring every detail to life. The Event Manager collaborates with internal teams and serves as the main point of contact for assigned events, ensuring guests enjoy a seamless experience every step of the way. This position reports to the Director of Sales & Marketing.

The budgeted salary range for this position is $58,000-$62,000. Actual pay will be dependent on budget and experience, all salaried roles are eligible for bonus.

Job Posting Deadline
Applications for this position will be accepted until June 22, 2025.

Essential Job Functions/Key Job Responsibilities
•    Actively solicits new catering business
•    Respond to incoming leads promptly and provide thorough follow up to secure the business
•    Attend local networking events and is actively involved in the community
•    Execute legal binding documents to meet both the hotels and client’s needs
•    Maintain constant communication with the client and necessary vendors throughout the planning process
•    Communicate all relevant event information with the necessary hotel departments and outside vendors by utilizing tools such as event orders, resumes, email, and department meetings
•    Attend functions at the beginning of an event to acknowledge satisfaction and introduce banquet management
•    Attend all required event, sales and hotel manager meetings
•    Conduct pre-conference meetings with group clients to ensure final details and changes are discussed and introductions are made
•    Manage and facilitate post event details including but not limited to client contact and billing review
•    Plan and execute conferences and group functions sold by the group sales and event sales managers
•    Utilize Delphi to maintain activity traces, contacts, prospecting, and all relevant event details
•    Other duties as assigned

Qualifications

Education & Experience Requirements
•    High school graduate required
•    Bachelors Degree preferred
•    Minimum 5 years’ experience in Event Sales or Service at a management level required

Knowledge, Skills & Abilities
•    Proficient knowledge in Microsoft Office Suite
•    Knowledge of Delphi, Social Tables, Adobe, Microsoft Applications
•    Knowledge of all policies and procedures for the Food and Beverage and Sales Departments, Limelight Hotels and the Aspen One
•    Ability to assist other departments as business volumes and staff levels demand
•    Fosters relationships with repeat clients and potential clients
•    Strong professional communication skills required, dealing with employees, co-workers, management, guests, and vendors
•    Strong organizational skills with high attention to detail and a high level of accuracy
•    Ability to ensure 5-star quality standards in service and presentation are kept at all times
•    Demonstrates creativity and passion and is able to create unique event concepts and ideas with clients
•    Ability to complete tasks and projects delegated by the Director of Sales & Marketing
•    Ability to manage multiple concurrent tasks in a fast-paced environment
•    Ability to ensure client expectations are not only met, but always exceeded

Additional Information

Work Environment & Physica