Manager, Executive Special Projects - Chief Medical Office

Under the guidance of the Executive Vice President, the Executive Special Projects Manager manages and executes large-scale projects for the division that he or she is assigned. Primary work consists of independently designing, owning, and operating multiple system wide priority projects from the C-Suite and organizational strategic plan, integrating with executive leaders to support decision making processes, and managing people and activities necessary to complete project deliverables and timelines. Develops independent relationships across the system allowing the Executive's presence to be amplified, when appropriately representing the office independently and on behalf of their primary Executive. Utilizes industry standards and principles to document business issues and problem statements, prepares analysis of current and future processing states, documents project scope of work, identifies and recommends solutions. Supports C-Suite and executive leadership from inception to completion including set up of organizational structure and governance of new widespread initiatives/projects, creation of project plans including goal identification and management of project to execute project deliverables and success measures. Utilizes problem identification, insight collection, option evaluation, solution finding, and critical thinking to make critical decisions on project deliverables to ensure on time and on budget completion. Prepares detailed workplans, organizes and manages project teams, prepares project and team documentation, analyzes data, assigns key performance and success metrics for project, prepares and manages project budgets, prepares and implements training plans. Strategically partners and integrates with other hospital project management offices / teams (IT PMO, Facilities, Process Engineering, Quality), as may be applicable from project to project. Supervises and coordinates activities of contracted project personnel, serves as liaison between hospital and vendor personnel, and other activities and responsibilities associated with project management.

Essential Functions:

• Manages all aspects of assigned projects from problem identification and requirements definition through design, development, implementation and review including collaborating with key stakeholders and incorporating change management approach. 
• Facilitates comparison of automation products and oversees product selection process while organizing interdepartmental activities to ensure completion of the work plan objectives and that project deliverables are on time, within scope and of expected quality. 
• Coordinates infrastructure, capacity and configuration planning ensuring the most effective use of existing and new technologies to meet the project objectives; prepares and implements training programs associated with projects. 
• Prepares and maintains project records, including but not limited to workplans, budgets, issues lists, agendas, minutes, correspondence, status reports, technical specifications, flowcharts, etc. and also prepares and administers project budgets. 
• Prepares project summary documentation and ensures smooth transition to the responsible manager and Help Desk, and prepares and maintains workload management and trend reports in order to perform post project assessments to ensure implemented projects fully met the stated requirements. 
• Identifies and incorporates industry best practices into solutions to address operational challenges by conducting research and recommending technology products and service options that address business problems. 
• Responsible for providing delegated support to C-Suite Executive in regard to facilitating effective decision-making on complex issues involving scenarios that have a major effect or significant change on the organization.