Senior Business Administrator

The Microsoft OneDrive & SharePoint (ODSP) Core Team is seeking an experienced Senior Business Administrator. The ideal candidate is detail-oriented, demonstrates executive-level integrity, and can manage confidential information. They adapt quickly to changing priorities, face challenges with confidence, maintain a calm sense of urgency, and exude a positive attitude. Ability to communicate (verbal and written communication) and a proactive approach to removing obstacles are essential.  

The successful candidate will have demonstrable experience supporting senior-level executives in a fast-paced environment. They possess planning, organizational, and time management skills; work well independently; and handle ambiguity with ease. The ability to meet deadlines, adapt to rapid shifts in priorities, and juggle multiple projects in a dynamic environment is vital. Our goal is to hire administrative professionals who deliver support for our leadership and teams while fostering a collaborative admin community. 

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

Responsibilities

• Manage calendar and time-planning support for the Partner Group Engineering Manager (GEM), aligning schedules with the manager’s preferences and operating style. 
• Navigate ambiguous situations and arrange travel using Microsoft tools, including creating itineraries and optimizing trip logistics—while ensuring all required international travel documentation is obtained.  
• Develop a deep understanding of the business rhythm (ROB), key stakeholders, and interdependencies to recognize recurring patterns. 
• Execute business cadence by coordinating scheduling and managing meeting logistics according to the team’s ROB.  
• Cultivate relationships with stakeholders across multiple organizations to support the leader’s and team’sobjectives. 
• Coordinate logistics and provide onboarding support for new employees, vendors, and interns, acting as the primary point of contact.  
• Support the planning, coordination, promotion, and execution of events and maintain accurate, detailed records in the space database.  
• Manage large-scale space requests by liaising between administrative staff and space planners. 
• Execute diverse projects and tasks with minimal supervision, owning each project from initiation to completion. 
• Identify risks and challenges within core areas of responsibility and communicate these to relevant stakeholders.  
• Actively contribute to and engage with the ODSP Admin community.

Qualifications

Required Qualifications: 

• 2+ years Administrative, Business Support, and/or customer service experience with experience in calendar management
  • OR equivalent experience. 
• Experience in supporting senior-level leaders in a fast-paced environment.

Preferred Qualifications: 

• 1+ year(s) experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training).
• 3+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and basic administration work.
• Associate's/Bachelor’s Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
  • OR equivalent experience

Business Support ATR-C - T