Maintenance Admin

Company Description

Fortune Brands Innovations, Inc. is an industry-leading innovation company focused on creating smarter, safer and more beautiful homes and improving lives. Our driving purpose is that we elevate every life by transforming spaces into havens. We believe our work and our brands can have incredibly positive impacts for not just our business and shareholders, but for people and the planet, too.

When you join Fortune Brands, you become part of a high-performing team who are empowered to think big, learn fast and make bold decisions. We support an inclusive and diverse culture where everyone is encouraged and empowered to be their authentic selves, and where our differences and unique perspectives are a key strength.

Explore life at Fortune Brands here.

Job Description

Acts as initial contact for the maintenance office and performs a variety of administrative, clerical, and data entry duties in support of the Maintenance divisions.

Summary -

Performs administrative support for the Maintenance division. As an Admin, primarily performs specialized and routine tasks of a support nature requiring knowledge of several departments, department activities, policies, and general office processes and procedures. Work performed is within general parameters.

Essential Duties:

• Maintains maintenance vacation calendar; assists with maintaining department leave calendar and phone lists.
• Develops and maintains databases, logs, and tracking systems to facilitate department operations and programs. Prepares and distributes required reports.
• Greets and assists outside vendors, determines nature of business, and directs callers or visitors to the appropriate person. Assists internal and external customers with questions and information.
• Registers maintenance staff for attendance at conferences and training. Coordinates travel plans and makes travel arrangements and reservations. Schedules appointments, meetings, and training
• Establishes and maintains required records and forms. Maintains filing system, including maintenance history files, component files, Environment Sustainability Management System reports, and invoice data. Prepares files for training records.
• Performs various clerical duties, utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; photocopying; performing data entry; preparing mailings; typing; and word processing.
• Participates in a variety of meetings as well as reserving meeting rooms for maintenance functions. Prepares related agendas, minutes, and other supporting documents. Prepares information for and distributes documents to attendees or other applicable individuals. 
• Performs other duties of a similar nature or level.

Qualifications

Knowledge of:

• Modern office procedures, methods, and equipment;
• General filing and recordkeeping principles and procedures;
• Intermediate mathematical concepts;
• Travel planning practices;
• English language, grammar, and punctuation;
• Telephone etiquette;

Skills:

• Using computers and working with related software applications;
• Intermediate level Microsoft Office skills: Word, Excel, Power Point, Oracle, and Access.
• Using modern office equipment;
• Performing routine mathematical calculations;
• Providing exemplary customer service;
• Filing;
• Performing multiple tasks simultaneously;
• Reading and accurately interpreting documents;
• Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.

Licensing Requirements:

• Notary

Physical Requirements:

Positions in this class typically require: reaching, fingering, grasping, talking, hearing, seeing and repetitive motions.

Sedentary Work: Exerting up to 50 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Training and Experience:

• Associates Degree;
• Three years of increasingly responsible administrative support experience;
• Or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Additional Information

Fortune Brands Innovation (FB