Administrative Assistant

<div class="content-intro"><p><strong>About Keyfactor </strong></p> <p><span data-teams="true">Our mission is to securely connect the world —<em> </em>humans, machines, and AI. Keyfactor is the leader in trust infrastructure for AI and machines, helping the world's largest enterprises and government agencies take control of the cryptographic identities that safeguard every digital interaction. Behind the platform is a global team of people who care deeply about the work and each other — moving fast, thinking big, and showing up for one another every day. If you're looking for work that matters and a team that brings out your best, we hope you'll trust your future with Keyfactor!</span></p></div><p><strong>Title: </strong>Administrative Assistant</p> <p><strong>Location: </strong>Spain; Barcelona (hybrid)</p> <p><strong>Experience: </strong>Mid Level</p> <p><strong>Job Function: </strong>Administration</p> <p><strong>Employment Type: </strong>Full-time</p> <p><strong>Industry: </strong>Computer and Network Security</p> <p> </p> <p><strong>About the position </strong></p> <p>The Administrative Assistant manages administrative duties and provides support to ensure efficient office operations.</p> <p><strong>Job Responsibilities</strong></p> <ul> <li>Take on more complex administrative tasks, such as project management and process improvement initiatives.</li> <li>Serve as a point of contact for departmental staff, providing guidance and support on administrative matters.</li> <li>Prepare and edit documents, reports, and presentations using Microsoft Office or similar software.</li> <li>Organize and maintain electronic and physical filing systems, with a strong focus on managing the registration and information updates in supplier and customers portals, ensuring data accuracy and compliance.</li> <li>Support in the homologation processes and customers tenders, coordinating documentation and requirements to meet deadlines effectively.</li> <li>Oversee the administration of company benefits, maintaining direct contact with providers to ensure effective management.</li> <li>Coordination between the legal team and customers for contract management.</li> <li>Supporting the renewal process by ensuring that all required documentation is properly signed, filed, updated, and compliant, maintaining accurate records that fully support the process.</li> <li>Handle the maintenance and updates of Salesforce software, ensuring data integrity and system optimization.</li> </ul> <p><strong>Minimum