Accounts Payable Manager

Summary
Our company is seeking an experienced and dynamic Accounts Payable Manager to join our Finance Team. This role will be an essential part of our finance operations, overseeing a wide range of accounting activities for a multinational financial services firm while driving team performance and financial efficiency. The ideal candidate possess strong fundamentals in accounting principles, excellent leadership skills, and a passion for process improvement. A bachelor’s degree in accounting is required, with prior management experience or a strong background in accounting or finance highly preferred.

Duties and Responsibilities
As an Accounts Payable Manager, you will oversee various accounting functions and ensure accurate and timely financial reporting, including:

Accounts Payable Management

• Oversee the timely entry of invoices and ensure that all accounts payable vendors are paid promptly
• Verify that all expenses are appropriate, accurately coded to the correct GL accounts, and have been approved by the relevant department heads
• Lead communication with vendors to resolve billing questions and concerns
• Directly address invoice discrepancies and ensure proper documentation and resolution
• Supervise month and year-end closing activities, including preparation and review of journal entries, accruals, prepaid monitoring and automation
• Build, maintain and lead the fixed asset process
• Manage payment schedules for recurring payments and ensure compliance with the established approval process
• Build and maintain strong relationships with vendors, brokers, and cross-functional departments
• Ensure accurate W-9 documentation and preparation for 1099 reporting

General Accounting & Reporting

• Compile, analyze, and report financial information to senior leadership.
• Supervise fixed assets reporting and scheduling to ensure proper tracking and compliance.
• Manage ad-hoc projects, collaborating with the IT team on new accounting system implementations and system updates.
• Work closely with FP&A to conduct in-depth analysis of departmental expenses, identifying trends, monitoring variances, and recommending actions to improve financial performance and reduce costs.

Leadership & Team Development

• Lead and mentor a team of three accounts payable professionals, fostering a collaborative and efficient working environment.
• Provide ongoing training and support to staff to improve skills and ensure compliance with accounting policies and procedures.
• Review and streamline accounting processes to improve efficiency and accuracy.
• Collaborate with other departments to ensure alignment and smooth financial operations across the company.

Qualifications

• Bachelor’s degree in Accounting or related field.
• Minimum of 6-8 years of experience in accounting or finance, with at least 2-3 years in a managerial or leadership role.
• Strong understanding of accounting principles and financial regulations.
• Excellent leadership, communication, and interpersonal skills.
• Proficient in web-based accounting software – prior experience with Intacct and/or Concur preferred
• Detailed knowledge of MS Excel
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Detail-oriented with strong problem-solving skills
• A desire for process and ability to build and hold others accountable to the processes created

The base salary for this role can range from $105,000 to $120,000 based on a full-time work schedule. An individual’s ultimate compensation will vary depending on job-related skills and experience, geographic location, alignment with market data, and equity among other team members with comparable experience

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