Temporary Administrative Assistant - Social Work - (UTEMPS)

Job Posting Title:

Temporary Administrative Assistant - Social Work - (UTEMPS)

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Hiring Department:

UTemp Pool

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

19

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue Until May 15, 2024

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time.  Please no phone calls or emails. The projected end date for this temporary assignment is May 15, 2024. This temporary assignment may transition to regular status.

Purpose

 Assist Office of Admissions Administrative Associate with processing MSSW and PhD applications, email correspondence, electronic communications, and other administrative duties as assigned.

Responsibilities

• Data entry, Manage Filemaker database, sending electronic correspondence to prospective and admitted students.

• Coordinate with the administrative associate to process applications for admission.

Required Qualifications

High school graduation or GED. Three years of clerical experience, including one year of experience at the Senior Office Assistant level. Excellent communication skills (verbal and written) Attention to detail. Previous work experience in student services. Experience with data entry and high attention to detail. Experience working with Filemaker Pro is a plus.

Preferred Qualifications

Previous work experience in student services. Experience with data entry and high attention to detail. Experience working with Filemaker Pro is a plus.

Hourly Rate

$19.00

Working Conditions

• Attire: Business Casual

• Standard Office Environment

Work Shift

• Hours per week - 19

• The work hours are from 8:00 a.m. to 4:00 p.m.

• The temp will likely work Tuesdays and Thursdays from 8:00 am to 4 pm, and either Monday or Wednesday 8 am to 12 pm.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor.

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed