Administrative Assistant- Athletics

TITLE: Administrative Assistant 

DEPARTMENT: Athletics 

REPORTS TO: Athletic Director 

CLASSIFICATION: Staff 

EFFECTIVE DATE: TBD 

STANDARD WORK HOURS: 37.5 hours per week 

EMPLOYMENT STATUS: Full-Time  

EMPLOYMENT CLASSIFICATION: Non-Exempt  

JOB SUMMARY:  

Under general supervision, performs and/or oversees a variety of associated administrative, fiscal, staff support, and planning activities, some of which require advanced or specialized knowledge and skills, such as budget administration and control, equipment, facilities, and inventory management, specialized recordkeeping and database management, and/or specified information-gathering projects and tasks. Coordinates and facilitates meetings, program functions, and/or special events, as appropriate. Trains and supervises lower graded staff. May coordinate specified administrative activities and reporting across multiple organizational units within a department. 

ESSENTIAL JOB FUNCTIONS:  

1. Oversees and/or performs a range of diverse administrative activities for the department or organizational unit; serves as a central point of liaison with other departments and external constituencies in the resolution of a variety of day-to-day matters concerning the unit. 
2. Utilizes knowledge and understanding of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation. 
3. Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives. 
4. Provides and/or oversees support activities for the unit such as answering telephones, assisting and resolving problems and inquiries of visitors, review and control of incoming and outgoing correspondence, and follow-up on operational commitments. 
5. Schedules appointments and maintains calendars; schedules, coordinates and facilitates meetings, facilities usage, events, and/or travel arrangements, as required. 
6. Establishes, updates, and maintains unit's files, inventories, and records; implements and maintains data management systems, as required. 
7. Enhances professional growth and development through participation in educational programs, current literature, in-service meetings, and workshops. 
8. Performs miscellaneous job-related duties as assigned. 

MINIMUM JOB REQUIREMENTS:  

1. Ability to work efficiently, set priorities, and handle multiple tasks 
2. Ability to be accurate, articulate and diplomatic in communications 
3. Ability to effectively focus on priorities with attention to detail and organization

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:  

1. Ability to create, compose, and edit written materials. 
2. Advanced Microsoft Office Skills. 
3. Ability to gather data, compile information, analyze information and prepare reports.
4. Ability to com