Assistant Recruitment Specialist

Responsibilities

·        Source and review candidate resumes with a primary focus on nursing roles, including CNAs, LPNs, and RNs, while supporting additional healthcare and allied health recruitment activities based on operational and business needs.

·        Evaluate candidate profiles for recruitment readiness and alignment with employer qualifications, credentialing requirements, and general workforce readiness standards.

·        Conduct initial intake sessions with job seekers to review qualifications, credentialing documentation, and general eligibility requirements.

·        Guide healthcare job seekers through the completion of recruitment and job readiness profiles, ensuring all required information and documentation is accurately collected and maintained.

·        Perform primary source verification for nursing licenses through the New York State Office of the Professions website and verify required certifications such as BLS, ACLS, and other applicable credentials.

·        Coordinate and schedule interviews, recruitment screenings, and related recruitment activities for the Nurse Recruiter and Talent Acquisition team.

·        Maintain and update candidate records within Applicant Tracking Systems (ATS), including iCIMS, ensuring licenses, certifications, clearances, resumes, and recruitment documentation are accurate and up to date.

·        Assist the Nurse Recruiter in identifying candidates from the ATS and Career Services pipeline who meet employer requirements, credentialing standards, scheduling needs, and placement readiness expectations.

·        Collaborate with the Career Services Unit to support candidate readiness, profile completion, and workforce transition activities for healthcare job seekers.

·        Respond to inquiries from job seekers, employer partners, and internal staff regarding recruitment status, interview scheduling, documentation requirements, and placement processes.

·        Support recruitment events, including healthcare job fairs, nursing-focused recruitment events, workforce development initiatives, and union-related orientations by assisting with scheduling, registration, candidate support, and initial screenings.

·        Prepare and maintain reports related to recruitment activity, candidate pipelines, credential verification status, interview activity, and placement support efforts.

·        Serve as a liaison between candidates, Talent Acquisition Specialists, employer partners, and internal departments to support timely communication and follow-up throughout the recruitment process.

·        Assist in drafting professional correspondence, managing recruitment calendars, organizing recruitment activities, and supporting day-to-day administrative functions within the Employment and Job Placement Division.

·        Ensure accurate data entry, record maintenance, and adherence to Fund policies, recruitment procedures, compliance requirements, and applica