Transactions Director (Development Division)

Transaction Director – Development Division

Reporting to: Head of Treasury (Primary) with a dotted line to Vice President of Operations, Development Division

Job Brief:
The Development Division at ONE Sotheby’s International Realty is seeking an experienced and detail-oriented Transaction Director to oversee and manage commission payments for our agents selling high-end luxury developments. This pivotal role requires a deep understanding of real estate transactions, exceptional organizational skills, and the ability to work collaboratively across teams to ensure smooth and accurate processing of commission payouts.

As a critical member of the Development Division, the Transaction Director will manage the end-to-end transaction process, ensuring compliance with agreements, accuracy in calculations, and timely communication with all stakeholders.

Responsibilities

1. Transaction Management:
1. Oversee the processing of all transactions within the Development Division, ensuring accuracy and compliance with agent agreements and project contracts.
2. Review and verify commission structures outlined in project agreements and agent ICAs (Independent Contractor Agreements).
3. Track and manage all development-related sales transactions from contract execution through closing.
2. Commission Payouts:
1. Calculate and process agent commission payments, ensuring timely and accurate disbursement.
2. Work closely with finance and accounting teams to reconcile commission payouts and ensure alignment with budgets and contracts.
3. Address and resolve any discrepancies or issues related to commission payments in a professional and efficient manner.
4. Balance and reconcile agent draw balances against commission balances on a weekly basis to ensure accurate records and alignment.
3. Collaboration and Communication:
1. Serve as the primary point of contact between the Development Division and agents regarding transaction and commission-related matters.
2. Liaise with sales directors, project managers, and developers to ensure all transaction-related documentation is accurate and up to date.
3. Provide agents with detailed transaction updates and commission statements as needed.
4. Direct communication with the contract administrator for the respective projects (internal or external).
4. Compliance and Reporting:
1. Ensure compliance with all local, state, and federal regulations related to real estate transactions and commission payments.
2. Prepare regular reports on transaction status, commission payouts, draw balances, and related metrics for leadership.
3. Maintain accurate and organized transaction records in line with company policies and industry standards.
5. Process Improvement:
1. Identify opportunities to streamline transaction processes and improve efficiency in commission payouts.
2. Collaborate with internal teams to implement new tools, systems, or workflows to enhance the transaction management process.
3. Collaborate with the accounting team to accurately reflect draw/credit adjustments.

Requirements

1. Experience:
1. 5+ years of experience in real estate transaction management, with a strong focus on luxury residential developments (development sales experience).
2. Proven track record of managing commission payments and working with sales agents in a fast-paced, high-volume environment.
2. Skills & Competencies:
1. Exceptional organizational and time management skills, with the ability to handle multiple transactions simultaneously.
2. Strong analytical skills, with a keen eye for detail and accuracy in calculations.
3. Excellent communication and interpersonal skills, with the ability to work effectively with agents, developers, and internal teams.
4. Solutions-oriented mindset with a proactive approach to problem-solving.
3. Technical Expertise:
1. Proficiency in real estate transaction management software and tools (e.g., Dotloop, Skyslope, or similar platforms).
2. Advanced knowledge of Microsoft Excel and financial reporting tools.
3. Familiarity with commission structures, ICAs, and contract terms in the luxury real estate sector.
4. Preferred Qualifications:
1. Bachelor’s degree in Business Administration, Real Estate, or a related field.
2. Experience working in a luxury real estate brokerage or development company.
3. Knowledge of Florida real estate law