Director, Operations & Events

Position Title:

Director, Operations & Events

Position Type:

Full time

Scheduled Weekly Hours:

40

Categories:

Staff Exempt

Job Summary:

Job Duties:

The Director of Operations & Events serves as the department’s facility scheduler and a game day events manager. This position works as part of an events and operations team under the direct supervision of the Assistant Athletic Director. The Director works closely with internal University offices, as well as the coaching staff, student-athletes, outside groups, and spectators.

Reporting Relationship:

• Reports to the Assistant Director of Athletics

Work Setting/Schedule:

• Primarily on-campus

• Requires night and weekend availability 

What You Will Do:

• Serve as event manager for Division I athletic competition and special events, including Patriot League and NCAA Championships, PIAA High School Championships, and other externally contracted events in athletic facilities. 

• Plan, schedule, supervise and recap the operations of internal and external events ensuring efficient operation to maximize smooth conduct of all games for participants, officials, visiting institutions and fans. This includes coordination of a wide range of areas across campus, including ticket operations, equipment, public safety, technology, sports medicine, marketing event logistics, and part time or Work Study facility staff.

• Schedule event staffing with internal and external constituents through the University scheduling platform.

• Develop and manage Visiting Team Informational mailings, along with practice scheduling.

• Coordinate practice scheduling for the following facilities: Sojka Pavilion, Davis Gymnasium, Gerhard Fieldhouse and all outdoor athletic facilities. 

• Maintain the Department’s EEP and EAP’s for all athletic facilities. 

• Manage the department’s Facility Access Control requirements for keys and card access. 

• Assist with budgeting decisions that are consistent with the department’s decision-making and planning priorities.

• The job description’s listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

What You Will Bring:

Required: 

• Bachelor's Degree 

• 2 years of experience in athletic events or operations

• Prior experience supervising staff in the areas of operations or events planning

• Ability to effectively communicate and work collaboratively with a wide variety of people of diverse backgrounds and at various levels of the organization, as well as provide excellent customer service

• Be a self-starter who has the ability to balance multiple tasks, produce high-quality work on tight deadlines

Preferred, But Not Required

• Master’s Degree

• 3 years of experience  in athletic events or operations

• Experience with EMS facility scheduling/management software or similar
   

Physical Requirements

• Work involves considerable exposure to unusual elements, such as extreme temperatures, dirt, dust, fumes, smoke, unpleasant odors, and/or loud noises

• Moderate physical activity. Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day

Job Exempt:

Yes

Salary Range:

54,080.00-67,600.00

The offer rate will be based on a review of the candidate's credentials compared to the qualifications of the position, internal equity, and our overall compensation philosophy. 

This role is not budgeted for visa sponsorship, all candidates must be authorized to work in the US without a need for current or future visa sponsorship.

Benefits:

Eligible full- and part-time employees are compensated beyond base salary through our total rewards package that includes (but is not limited to):

• Flexible scheduling options determined by role; 
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10