Administrative Assistanct| Macon Centreplex

Oak View Group

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

 

We celebrate and support a strong, transparent, authentic and inclusive culture focused around four core values:  

• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

 

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn. 

Overview

The Administrative Assistant is responsible for supporting the General Manager and Assistant General Manager with any administrative or clerical functions. The Administrative Assistant is also responsible for providing support to other staff as assigned. The Administrative Assistant provides highly responsive assistance to other departments and the Genral Manager.

 

This role will pay an hourly rate of $16.83 to $19.23

 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

 

end date 4/1/2024

 

About the Venue

The Macon Centreplex is comprised of the Macon Coliseum and Macon City Auditorium. The Macon Coliseum is home to tenant hockey team, the Macon Mayhem and sits 9,000 patrons. Family shows, concerts, trade shows, GHSA, among others, are frequent entertainment in the venue. The Macon City Auditorium first opened in 1925 and has hosted iconic greats like Otis Redding, The Allman Brothers, and Little Richard. The venue hosts concerts, weddings, private galas, comedy shows, among other events, in its 2,500 seat space. The 10,000 capacity Amphitheater is due to open in Spring of 2024.

Responsibilities

• Provide administrative support including typing correspondence, maintaining the calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports.
• Maintains a filing system for records, reports and other documents.
• Maintains, files, prepares and transcribes correspondence, obtains appropriate signatures when necessary.
• Prepares outgoing mail with necessary postage; sends and receives email as needed.
• Performs general administrative functions including faxing, photocopying, mail distribution, and bulk mailings.
• Create and edit contractual agreements for facilities upon the GM and AGM's requests.
• Receive and document deposit information for confirmed events.
• Answer, screen and direct calls, screen visitors; receive guests.
• Order and maintain inventory of office supplies.
• Responsiuble for mailing, recording and tracking client survey results.
• Responsible for assigning purchase orders and maintaining purchase order log and outstanding purchase orders.
• Work cooperatively with other department directors on projects of mutual interest.
• Perfoirm other duties as required.

Qualifications

Preferred Qualifications:

• High School Diploma or equivalent GED
• Minimum of 3 to 5 years of administrative/secretarial experience
• Proficiency in word processing and related applications, including Microsoft Office (Word, Excel, etc.)
• Proficiency in Internet research skills
• Highly developed verbal and written communication skills
• Excellent organizational skills, detail-oriented with ability to handle multiple assignments

Special Characteristics/Knowledge:

• Provide a high level of professional and courteous customer service
• Respond to board and client requests in a timely and professional manner
• Manage multiple tasks simultaneously
• Ability to maintaiun highly confidential information is required
• Establish and maintain effective working relationships with staff, contractors, and clients.
• Must possess strong transcription and dictation skills
• Understand and follow written/oral instructions
• Work effectively and efficiently in groups and independently to complete tasks.
• Proficient i n the use of Microsoft Office applications and internet applications
• Communicate clearly and concisely in the English language, both orally and in writing

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