Administrative Assistant

Join a company where excellence meets opportunity! At MIRACORP Inc., we don’t just provide federal government contract services—we set the gold standard in quality and reliability. What truly sets us apart? Our people.

We believe our employees are the cornerstone of everything we achieve. That’s why we invest in talent, innovation, and leadership, fostering a workplace where your contributions make a real impact. As part of our team, you’ll experience unmatched career development, collaboration, and the chance to be part of something extraordinary.

Position: Administrative Specialist – N8000
 

Position Overview

The Administrative Specialist provides organizational and financial support to the N8000 division, ensuring efficiency in record management, travel coordination, and financial administrative tasks. The role requires expertise in Microsoft Office Suite, virtual collaboration tools, and general administrative functions within a professional environment.
 

Essential Functions
 

1. Administrative Support & Documentation

• Draft and distribute Dunning Letters on a monthly basis.
• Identify and resolve labor errors bi-weekly, providing training as needed.
• Process Claims for Reimbursement and Trust Refund Letters as required.
• Organize, host, and document Quarterly Risk Management Meetings, including agenda preparation and file management.

2. Financial & Payroll Responsibilities

• Review Travel Vouchers daily to ensure compliance and accuracy.
• Maintain Leave Calendar records on a monthly basis.
• Serve as Records Management Point of Contact (POC) for proper documentation.
• Process Payroll and ATAAPS submissions bi-weekly.
• Support financial teams by assisting with financial documentation and administrative tasks.

3. Employee Onboarding & Training Support

• Provide travel/travel card training for new employees during onboarding.
• Develop and conduct training sessions for minimizing labor errors among administrative staff.

4. Technology & Virtual Collaboration

• Set up and manage SharePoint sites and TEAMS channels for team collaboration.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, TEAMS) for daily administrative tasks.
• Ensure proficiency with virtual platforms, including TEAMS and similar tools, to support remote work.