Accounting Clerk

Accounting Clerk
Job Statement:
Under the general direction of the Vice Chancellor for Administration, this position computes, classifies, records, and verifies numerical data in order to develop and maintain financial records. This position also monitors accounts payable and receivable to ensure that payments are current, and records transactions in journals and ledgers or on computer files.

Essential Functions:
• Prepare and review bills and invoices, checks, credit memorandums, account statements, reports, and other records, and record for accuracy.
• Process and maintain accurate and timely accounts payable/receivable.
• Audit invoices against purchase orders, research discrepancies, and approve for payment.
• Reconcile bank statements.
• Reconcile report discrepancies and problems.
• Prepare cash and checks for biweekly cash deposits.
• Adjust student accounts with HTIC Scholarship credits.
• Arrange tuition payment plans with students.
• Prepare tuition refunds and security deposits to students.
• Process daily wire transfers from student payments to general account.
• Receive payments from employees and students and generate receipts.
• Assist students, employees, and vendors by answering questions related to accounts, procedures, and services.
• Assist with performing year-end closing routines and reports.
• Participate in administrative and/or academic committees and meetings.
• Perform other related duties as assigned.

Schedule:
Monday-Friday, 8:30 a.m.-5:00 p.m. (start and end-times may vary/to include a half hour unpaid lunch break).

Supervisory Responsibilities:
This job has no supervisory responsibilities.

Minimum Qualifications:
• Bachelor’s degree from an accredited college or university at the time of appointment in Accounting or related field; or four years of related experience and/or training; or equivalent combination of education and experience which provides the required education, knowledge, skills and abilities as needed.
• Working knowledge of bookkeeping procedures and GAAP.
• Working knowledge of Quick Books
• Strong working skills in word processing, database management, spreadsheets.
• Strong working skills and knowledge of the input, retrieval, and display of data.
• Able to communicate clearly and concisely, both verbally and in written form.
• Must be detailed-oriented and accurate in duties performed.

Desired Qualifications:
• Strong language proficiency in Japanese/English, including advanced reading/writing and listening/speaking skills.

Competencies:
• Analytical - Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs work flows and procedures.
• Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
• Use of Technology - Demonstrates required skills; adapts to new technologies; uses technology to increase productivity.
• Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.
• Customer Service - Responds promptly to student/employee needs; responds to requests for service and assistance; meets commitments.
• Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.
• Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
• Conflict Resolution - Encourages open communications; maintains objectivity; keeps emotions under control; uses negotiation skills to resolve conflicts.
• Organizational Support - Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
• Adaptability - Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation.
• Attendance/Punctuality - Is consistently at work and on time; arrives at meetings and appointments on time.
• Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments.
• Initiative - Asks for and offers help w