Administrative Assistant I

The part-time Administrative Assistant I provides essential administrative support to the Development Office, advancing Urshan’s donor relations and fundraising
efforts. This role works closely with the Director of Development to handle day-to-day office operations, donor communications, and record management. This position is ideal for an experienced professional who is detail-oriented, organized, and committed to supporting the mission of Urshan.

DUTIES AND RESPONSIBILITIES

• Provide daily administrative support for the Director of Development and the Development Office.
• Prepare and process donor acknowledgment letters, thank-you notes, and “in-kind” gift receipts.
• Coordinate the creation and mailing of monthly donor letters and scholarship communications.
• Maintain accurate donor records and support data entry within the donor management system. 
• Organize and update scholarships, endowments, and donor giving information.
• Assist with special mailings and events (such as Apostolic Legends and Scholarship recognition at Graduation).
• Manage general office tasks including filing, copying, scanning, scheduling, and preparing materials.

Please note: The responsibilities listed above are not exhaustive and may evolve. The Administrative Assistant I may be asked to perform additional duties as assigned to support the overall mission and objectives of the Development Office.

• Bachelor’s degree preferred but not required.
• 3–5 years of experience in office administration, preferably in a higher education or nonprofit environment.
• Strong interpersonal and communication skills, both written and verbal.
• Professional and respectful demeanor when interacting with donors, staff, and peers.
• Exceptional attention to detail and strong organizational skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Willingness to learn and adapt to the changing needs of the office.
• Proficiency with Microsoft Office (Word, Excel, Outlook) and general office technology.