Associate II, Real Estate & Support

At FNBO, our employees are the heart of our story—and we’re committed to their success! Please see below the details of this career opportunity and how it fits into our organization’s success.

Summary of the Job:

 

Join FNBO's Buildings division as a strategic real estate professional who will serve as our lease portfolio expert across our 120-branch network spanning 9 Midwestern states. In this pivotal role, you'll negotiate high-value commercial leases, leverage cutting-edge AI technology to enhance lease administration, and serve as the central authority on our real estate portfolio. You'll build meaningful relationships with landlords, tenants, and internal stakeholders while driving operational excellence and cost efficiency in our real estate operations. This role offers the unique opportunity to blend traditional commercial real estate expertise with innovative technology adoption, making a measurable impact on FNBO's facility operations and bottom line.

About This Role:

 

1. Lease Negotiation & Administration

• Lead high-stakes lease negotiations for FNBO leased space and third-party tenant agreements, securing favorable terms that balance operational needs with cost efficiency
• Orchestrate seamless move-in processes by coordinating lease execution, security deposits, vendor setup, rent payments, keys, build-out coordination, and tenant improvement allowances
• Partner strategically with Projects, Property, and Security teams to ensure successful occupancy transitions
• Cultivate and maintain productive relationships with landlords and tenants throughout the entire lease lifecycle
• Engage and manage real estate brokers to market vacant space and properties, coordinating showings and optimizing occupancy rates
• Prepare and ensure compliance with intercompany lease documents per Regulation W/23A requirements
• Conduct market analysis  to review competitive rent information and adjust lease terms accordingly
• Obtain landlord approvals for major renovations, alterations, and capital improvements
• Manage insurance compliance for all tenant and landlord relationships

2. Lease Database Management & AI Innovation

• Champion the use of AI tools to abstract lease agreements, improving efficiency and accuracy in document processing
• Own and enhance the comprehensive lease database by summarizing key lease terms, critical dates, notice requirements, and rent adjustment schedules
• Ensure 100% compliance with all legal and lease requirements by proactively monitoring and meeting deadlines
• Provide strategic alerts to management regarding upcoming renewals, rent changes, and other key lease milestones
• Support continuous improvement in lease management processes through technology adoption and best practices

3. Financial Administration - Rent Payables & Receivables

• Manage all financial aspects of third-party tenant rent, including adjustments and collections
• Generate and deliver annual operating expense reconciliations for third-party tenants with accuracy and timeliness
• Process and verify all rent payments for leased space, ensuring timely payment and correct amounts in partnership with Accounting
• Review and analyze annual operating expense reconciliations for all leased properties, identifying discrepancies and cost-saving opportunities

4. Business Intelligence & Reporting

• Create and deliver standardized and ad hoc management reporting to support strategic decision-making:
  • Annual Lease Schedule
  • OCC/Federal Reserve Joint Examination reports
  • Rent Rolls and comprehensive lease analytics
  • Cost analysis and portfolio performance metrics
• Provide insights through data analysis that inform real estate strategy and budgeting

5. Utility Account Optimization

• Partner with third-party vendors to manage utility account setups for new locations and closures
• Ensure timely processing of all utility invoices and prevent service interruptions
• Analyze utility data to identify cost-saving opportunities and efficiency improvements
• Monitor and minimize late fees and service penalties

6. Contract & Purchase Order Coordination

• Collaborate with Buildings teams and Enterprise Sourcing to establish blanket purchase orders for new vendor contracts supporting recurring services and projects
• Maintain accuracy of all purchase orders when contracts are amended or terminated
• Ensure seamless vendor transitions and uninterrupted service delivery

The Ideal Candidate for This Rol