Administrative Assistant

DeVivo Companies is currently searching for an organized and efficient Administrative Assistant to support our company.

DeVivo Companies is an innovative and diversified dealership that sells and services a broad range of vehicles and equipment. Our brands include; IC Bus, Collins Bus, Turtletop, Diamond Coach, TCI Mobility, BraunAbility, Cummins, Penquin Trailer and Thermo King. Learn more about us at www.devivocompanies.com.

What We Offer:

• Family-oriented culture and team environment
• Room for advancement – we promote from within
• Medical and dental insurance
• Life insurance
• 401k plan with company match
• Paid time off
• Paid holidays
• Flexible spending account

Primary Responsibilities:

• Manage and organize office files, documents, and records
• Answer and direct phone calls in a professional manner
• Greeting and directing visitors
• Stocking office supplies
• Manage office space
• Handle incoming and outgoing mail and packages
• Project administration and coordination
• Document management
• Preparation, submittal and storage of proposals and bids
• Provide general administrative support to team members as needed

Position Requirements:

• High school diploma or equivalent
• Proven experience as an administrative assistant or in a related role
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to handle multiple tasks and prioritize effectively
• Detail-oriented and able to work independently
• Experience with office equipment such as printers, copiers and phones
• Must hold a valid Notary Public commission

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status and any other protected classes.