Part-time Administrative Assistant

Location: Charlotte Area Command – Charlotte, NC
About this opportunity:
Performs a variety of clerical support work, including routine typing, filing, and photocopying of recurring correspondence, forms, lists, logs, records, etc.; answers the telephone and provides general information regarding the department operations and/or services; processes incoming and outgoing mail. Relieves administrative level officer of administrative detail and administration operations, functions, and duties; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities; prepares advanced and technical reports and spreadsheets from start to finish; prepares statistical reports; assists with general Corps program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent.


Essential Functions:
This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this position. The incumbent may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

Composes prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, proposals, contracts, agreements, resolutions, programs, newsletters, statistics, budgets, invoices, legacy or other legal documents, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.

Performs varied and/or routine administrative duties for the administrative office; prepares or assists in preparing statistical reports related to Corps programs; assists in establishing general policy and mission for Corps programs; assists with the administrative detail of designing, overseeing, and evaluating Corps programs.

Coordinates and processes a wide range of administrative responsibilities associated with the preparation and administration of Salvation Army conferences, councils, camps, seminars, and special meetings; prepares and processes forms, agreements, invitations, registrations, schedules, assignments, travel, lodging, and meeting room arrangements; develops and prepares correspondence, reports, programs, booklets, pamphlets, audio-visual transparencies, graphs, charts, lists, and hand-outs; may attend a conference to provide administrative support and to ensure that arrangements are in order before, during and after the event.

Prepares, maintains, and updates office records, documents, logs, lists, files, purchase orders, etc.; inputs and updates information in a computer database; researches office files to locate specific information found in documents, correspondence, lists, forms, computer records, etc.


Performs routine filing and retrieving of a variety of correspondence, forms, cards, records, reports, and documents; sorts and files documents alphabetically, numerically, or by any other established filing system; maintains and utilizes a bring-up filing system; ensures the files are maintained in an organized and efficient manner.


Maintains all vehicle logs files including the schedule of all fleet. Assure proper signing in and out of all vehicles.
Answers telephone courteously and tactfully; assists employees and people from outside The Salvation Army; provides accurate and complete information regarding the department's operations and/or services; attempts to resolve complaints in a calm, courteous, and tactful manner.

Answers the telephone and transfers calls to the appropriate destination; responds to callers' questions and provides accurate information.

Records accurate and complete messages; ensures the timely and accurate distribution of messages through telephone and/or E-mail.

Receives, greets, and announces visitors courteously and tactfully.

Notifies proper individuals when visitors or clients have arrived; ensures that visitors and clients have signed in and gives them a badge.

Receives and prepares receipts for donations, packages, express mail, and items delivered to the lobby; notifies proper individuals of item arrival by telephone and delivers to the appropriate office.

Makes various announcements over the intercom such as car lights being left on in the parking lot or announcements for donations.

Maintains the neatness of the reception area.
Photocopies and/or shreds a variety of items including correspondence, forms, reports, and documents.

Distributes general information regarding The Salvation Army's services, programs, conferences, seminar