ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

EXECUTIVE STAFF ASSISTANT

Job Location:

Address:

Arizona State Prison Complex (ASPC) – Phoenix
2500 E. Van Buren Street
Phoenix, Arizona 85008

Posting Details:

Salary:  $54,000.00

Grade: 20

Closing Date: 4/15/26

Job Summary:

The Arizona Department of Correction, Rehabilitation & Reentry (ADCRR) is seeking a dedicated and organized individual to fill the Executive Staff Assistant position. This position provides high-level staff support and technical assistance to the Warden and Executive Staff in the areas of personnel, management analysis, and daily operational functions. Also assists in the interpretation of rules, regulations, policies, and procedures.

Job Duties:

-Researches and replies to a wide variety of issues including, making recommendations on staff discipline, projects, audits, employee grievances, investigations, Equal Employment Opportunity (EEO) complaints, placement of Temporary Work Assignment (TWA) staff, litigation, compiling data, report writing, and preparing responses to staff, offenders and the public
-Researches and responds to correspondence requiring the signature of the Warden
-Writes and/or edits correspondence and reports, exercising signature authority as authorized
-Conducts research and prepares position papers and comprehensive reports
-Participates in executive-level meetings to identify problems and makes recommendations for problem resolution
-Participates in the development of long-range organizational planning
-Facilitates meetings
-Supervises administrative support staff
-Provides training and guidance
-Performs Human Resources (HR) tasks
-Drives on State business
-Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
-State and Federal rules and regulations, Arizona Department of Administration (ADOA) Personnel Rules, departmental policies and procedures
-Legislative mandates and court rulings that impact the department
-Personnel allocation
-Organization chain-of-command
-Development and implementation of operating processes and procedures
-Management and supervisory principles
-Program planning
-Computers and various software programs/applications
-Arizona Correctional Information System (ACIS)
-Human Resources Information Solution (HRIS)

Skill in:
-Verbal and written communication
-Establishing and maintaining interpersonal relationships
-Business English
-Problem-solving
-Research and data collection
-Organization
-System concepts and development
-Implementation and evaluation of Agency goals and objectives
-Maintaining positive working relationships at all levels including, internal and external contacts

Ability to:
-Adapt to changing priorities and management styles
-Maintain a high degree of professionalism and diplomacy in the performance of duties
-Maintain confidentiality
-Understand and prioritize many comprehensive or in-depth work processes
-Assess or analyze situations and make sound decisions
-Effectively interpret, apply and communicate ADCRR rules, policies, and regulations
-Develop and standardize processes and forms
-Work in a prison environment

Selective Preference(s):

-Four (4) years of administrative experience reporting to an executive-level position or Administrator

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and drug testing.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess