Accounts Payable Specialist - Temporary

Are you an experienced Accounts Payable Specialist with a desire to impact the world for Jesus? 

The International Mission Board, a nonprofit religious organization in Richmond, VA, is accepting ongoing applications for a Accounts Payable Associate - Temp! 

Location:  Richmond, VA Headquarters
Rate: Competitive rate of pay

Hours: 20-25 hours per week

Responsibilities:

• Reviews supplier invoice requests, expense reports, and ad hoc payment submissions from departments, ensuring prompt and efficient payment of authorized transactions in accordance with IMB stewardship standards and financial procedures. Verifies accuracy and confirms that all required supporting documentation is attached prior to approval and payment.

• Creates supplier invoices, recurring invoices, and ad hoc payments for departments that do not have access to process one-time payments. Processes, edits, maintains, and sets up suppliers in the financial system. Determines whether payment requests comply with IMB policies and accounts payable procedures, and communicates with requestors or management when discrepancies arise.

• Processes checks several times per week and maximizes available discounts when possible. Conducts stop payments and cancels outstanding checks with banking institutions as needed for the accounts payable checking account.

• Enters credit card transactions, ensuring amounts are charged to the correct accounts and departments.

• Responds to calls and emails from departments, employees, suppliers, and trustees regarding questions or issues. Provides timely responses and resolves payment-related inquiries. Generates ad hoc reports on invoices, expense reports, or payments as needed. Ensures 1099 suppliers are set up correctly in Workday.

• Supports the AP Manager with casualty insurance information and the annual insurance renewal process.

• Maintains accurate records of IMB drivers and vehicles for insurance purposes.

• Assists personnel with accident and claim reporting, ensuring all incidents are properly documented, reported, and processed for payment.

• Facilitates decisions related to appropriate insurance procedures.

• Assists with credit applications and maintains trade credit references, tax-exempt forms, and rental ID cards.

• Serves as backup for State Volunteer Mutual Insurance tasks.

• Ensures all doctors at ILC are properly insured and that required documentation is submitted to the Legal Department.

Requirements:

• High school diploma or equivalent required

• Knowledge of financial processes, data entry procedures, and basic accounting principles

• Minimum of three years’ experience in clerical, administrative, or office support roles

• Strong ability to multi-task and manage time-sensitive responsibilities

• Effective verbal and written communication skills

• Proficiency with Microsoft Office Suite 

Worker Type:

Employee

Temporary (Fixed Term)

Time Type:

Part time