DOC Intelligence/Internal Investigations - Executive Secretary III

Job Requisition ID: 49252 
Closing Date: 09/02/2025
​Agency: Department of Corrections
Class Title: EXEC SECRETARY III - 14033 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary is $5,384 a month. CBA Applies; Full Range $5,384 - $7,980 a month
Job Type: Salaried
Category: Full Time 
County: Will
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Corrections is seeking a professional Executive Secretary III  who will report to the Chief of Intelligence & Internal Investigations. This selected candidate will manage sensitive projects, confidential investigations, and high-priority communications with precision and discretion. Combining advanced organizational skills with deep knowledge of rules, regulations, and policy, this position ensures seamless coordination of special assignments, budget oversight, and personnel matters impacting organizational operations. If interested in this unique opportunity, please apply according to the instructions listed on the job posting. We encourage all qualified applicants to apply.

Essential Functions

• Conducts special projects and studies of a confidential nature as an administrative secretary.
• Keyboards correspondence, memoranda, reports and other documents, often of a confidential and sensitive nature including labor relations materials such as results of employee review hearings, grievance decisions, employee evaluations and administrative reports involving plans for organizational changes and lay-off.
• Performs secretarial duties for the Chief of Intelligence & Internal Investigations.
• Monitors submission of all personnel transactions requiring the Chief's signature and approval to comply with established rules and regulations.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experience or completion of high school and five (5) years of secretarial experience.
• Requires ability to type accurately at 55 wpm.

Preferred Qualifications

• Prefers at least three (3) years of professional experience working with and maintaining confidential information regarding ongoing investigations.
• Prefers at least three (3) years of professional experience working within the functions and interrelationships of State agencies, labor unions, or equivalent entities.
• Prefers at least three (3) years of professional experience compiling documentation to assemble and submit weekly, monthly, quarterly and yearly in