Accounts Receivable Associate

Description

JOB TITLE:  Accounts Receivable Associate

DEPARTMENT: Finance

REPORTS TO:  Accounts Receivable Director

POSITION STATUS: Full-time, Exempt- 40hrs per week

SALARY: $30-$34

DESCRIPTION:

StarVista is a 501(c)(3) nonprofit organization that has helped people of all ages throughout San Mateo County navigate life challenges for over 55 years. Our mental health, crisis intervention, youth housing, substance use, and early childhood services help thousands of individuals each year. StarVista’s services are rooted in strength-based, holistic practices and center diversity, equity and inclusion to ensure anyone who comes to StarVista can access support. StarVista’s values of respect, passion, partnerships, accountability, innovation and integrity foster an agency culture of support and growth.

POSITION PURPOSE AND OBJECTIVES:

This position reports to the Accounts Receivable Director, is customer service oriented and provides support for both our finance, administration departments, and agency programs. This person should fully understand how Accounts Receivable affects the entire agency and strive for excellent receivables management to ensure all invoicing goes out in a timely manner and payments are collected & recorded accordingly.

Requirements

ESSENTIAL JOB FUNCTIONS:

• Assist with accounts receivable billings pertaining to our contracts and grants
• Record cash receipts and make bank deposits
• Reconcile payments received with billing invoices
• Works with Program Directors to reconcile various bank statements with data bases such as BrainTree, PayPal, etc.
• Handle petty cash disbursements and reconciliations
• Assist in processing credit card charges
• Collection of client fees from programs for reconciling, bank deposits, and monthly reporting
• Send out client fee statements for unpaid balances when needed
• Collaboration and training of interns for counseling programs service fee procedures
• Work with agency departments to compile data needed for billing purposes
• Attend internal and external meetings as needed
• Support annual audit processes
• Special projects as assigned
• Experience with Medi-Cal billing a plus

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

• Ability to handle multiple tasks with minimum supervision and maintain composure under pressure
• Well organized, detail oriented, dependable, punctual, and able to consistently produce accurate and timely work
• Flexibility in meeting changing priorities as the work requires.
• Able to effectively communicate with all levels of agency staff
• Work cohesively as a team member in the finance department
• Able to make logical and sound decisions for appropriate and effective results

MINIMUM QUALIFICATIONS:

• 2+ years of Accounts Receivable Experience
• Demonstrable and verifiable skills, abilities, and qualities commensurate with the position requirements
• Intermediate computer skills and knowledge (Word & Excel)
• 10-Key by touch

BENEFITS: *Benefits applicable only to benefit eligible employees working 20+hours per week on a prorated basis

• Medical
• Dental
• Vision
• Basic Life & AD&D 
• Flexible Spending Account / Dependent Care Spending Account
• Employee Assistance Program
• Retirement Plan (non-matching)
• Sick Time
• Vacation Time
• Holiday Pay 
• Birthday Floating Holiday

We encourage you to apply if you think you would be a great fit but do not meet the preferred education/experience level. We welcome folks from all backgrounds and lived experiences and would love to learn more about how you may be a great fit for this role.