Accounts Payable Specialist

Position Summary:

The Accounts Payable Specialist will be responsible for processing invoices, travel & expense reports, managing workflows, researching discrepancies, and communicating with vendors as well as assisting with accounting period-end close accruals and working on special items as needed. This individual will work effectively with personnel from other departments to ensure timely and accurate invoice posting, ensuring compliance with company policies and industry regulations on all payments to employees and suppliers.

Essential Job Functions and Responsibilities:

These may include but are not limited to:

• Process a high volume of invoices in Coupa, ensuring proper coding, tax classification and approval routing.
• Communicate with vendors, team members, and other individuals as needed to resolve invoice/purchase order discrepancies or obtain missing documents.
• Monitor and maintain accounting mailbox, effectively responding to external supplier, and internal customer inquiries promptly.
• Onboard new suppliers, obtaining completed tax forms and payment information, verbally verifying all new banking information to guard against fraud.
• Review and reconcile vendor statements for completeness, payment status, and reconcile any differences.
• Establish cross-functional relationships while driving process efficiency.
• Work with shipping and receiving regarding invoices pending product receipt.
• Review employee expense reports for compliance with Crinetics policies.
• Follow up on past due expense reports to ensure their timely submission and processing.
• Continually assess and enhance the expense reporting process with the Compliance team, implementing best practices and providing additional training to users when necessary.
• Identify, provide input to and/or support improvements to systems and processes to drive efficiency and enhance effectiveness.
• Assist with SOX and compliance audit requests.
• Perform internal quality control audits to ensure compliance with Federal Sunshine Act and state law reporting requirements; resolve audit escalations if necessary.
• Assist in the month-end closing process for accounts payable, reconciling accounts, and providing accurate financial data for reporting purposes.
• Support and/or perform the issuance of Form 1099’s and similar tax documents.
• Other duties as assigned. Prioritizing processing invoices based on due dates and resolving escalated issues in a timely manner.

Education and Experience:

• Bachelor’s degree in accounting, finance or related business field preferred.
• Working knowledge and experience with Sunshine Act Compliance preferred.
• Minimum 2 years of experience with general ledger coding.
• Exceptional data analysis and analytical skills.
• Ability to identify and define problems, collect supporting data, establish facts, propose solutions, and meet deadlines.
• Effective communication: ability to productively interact with others at all levels – within and outside the Finance department.
• Motivated to develop and maintain internal and external relationships.
• Self-starter who is drawn towards taking initiative, can multi-task, and possess the ability to respond to inquiries and effectively present information to accounting and business managers.

Physical Demands and Work Environment:

Physical Activities: On a continuous basis, sit at desk for a long period of time; intermittently answer telephone and write or use a keyboard to communicate through written means. Some walking and lifting up to 25 lbs. may be required. The noise level in the work environment is typically low to moderate. The physical demands described above are representative of those that must be met by an employee to successfully perform the essential functions and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and responsibilities.

Laboratory Activities (if applicable): Biology and chemical laboratory environment experience needed. Environmental health and safety requirements also apply.

Travel:

You may be required to travel for up to 5% of your time.

The Anticipated Base Salary Range: $25.48-$31.73

In addition to your base pay, our total rewards program consists of a discretionary annual target bonus, stock options, ESPP, and 401k match. We also provide top-notch health insurance plans for employees (and their families) to include medical, dental, vision and basic life insurance, 20 days of PTO, 10 paid holidays, and a winter company shutdown.

The final salary offered to a successful ca