Public Service Administrator/State Accounting - Voucher Control

Job Requisition ID: 48755 
Closing Date: 08/29/2025
​Agency: Illinois Office of Comptroller
Class Title: PUBLIC SERVICE ADMINISTRATOR - 88468 
Salary: $70,000 - $95,000/year
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Merit Comp Code: IOC

****************A RESUME IS REQUIRED FOR THIS JOB POSTING****************

 

Please attach a DETAILED Resume/Curriculum Vitae (CV) to the MY DOCUMENTS section of your application. You WILL NOT be considered for the position if you attach a CMS100, CMS100b or any other document that is not a Resume or CV.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

COME JOIN A TRANSFORMATIVE TEAM, with a record of proven, positive impact to the State of Illinois.

 

The Illinois Office of the Comptroller is seeking applicants for the position of Public Service Administrator in Voucher Control.

 

The Comptroller is the chief fiscal control officer for the Illinois government, charged by the Constitution with maintaining the state’s central fiscal accounts and ordering payments into and out of the appropriate funds. The office processes more than 16 million transactions annually and serves as a “fiscal watchdog” to ensure that all state payments meet the requirements of the law. The Comptroller’s office provides meaningful and timely fiscal information to help state policymakers adopt effective policies. The office continually seeks new ways to improve how it serves the public. The Comptroller has updated and streamlined the Comptroller’s website and has led the process of updating the state’s payroll and accounting systems. Comptroller Mendoza is committed to running the Office of Comptroller as a financial watchdog for the interest of Illinois citizens and to installing the most modern and transparent systems to make the state’s financial information available to all. 

Main Function

Under administrative direction of the Senior Public Service Administrator-Voucher Control Manager, organizes, plans, directs, controls and evaluates the Voucher Processing/Pre-Audit/Error Resolution/Vendor Unit whose function is to ensure all vouchers are processed according to statutory requirements. The incumbent ensures vendors are certified correctly so payments can be processed timely and in accordance the Internal Revenue Service (IRS) guidelines, provides technical expertise to the underlying staff, and supervises subordinate staff.

Job Responsibilities

• Organizes, plans, directs, and controls the daiily functions of the Voucher Processing Pre-audit/Error Resolution unit and the Vendor unit to maxamize employee output and the daily process of commercial vouchers and vendor certifications.
• Supervises, trains, and evaluates employees on pre-audit, correction and deletion of vouchers and maintenance of the voucher tables in the Statewide Accounting Management System (SAMS)
  • Assigns and reviews work
  • Completes employee performance evaluations and administers discipline.
• Assists outside agency liaisons wih submittal and correction of vouchers, voucher files, and vendor problems and responds to vendor inquiries on IRS forms.
• Provides technical assistance to employees regarding pre-audit of vouchers and W-9's, coordinates year end 1099 reporting and "B" Notice processing.
• Implements departmental policy
  • Reviews, evaluates, confers, and develops new and revised procedures.
  • Provides written and oral procedures to employees in the unit.
  • Examines and evaluates financial and information systems, recommending controls to ensure system reliability and data integrity, along with participating in system testing for system upgrades and system enhanceme