Accounting - Billing (21217)

SUMMARY
 

Routes vehicle transactions and ensures the proper completion of related documentation through the accounting office.
 

ESSENTIAL DUTIES
 

Essential Duties include the following. Other duties may be assigned.
 

Posts sales transactions to accounting records such as worksheets, ledgers, and computer files.
 

Reconciles office records with those of the sales department.
 

Prepares a daily report of contracts, vehicle receivables due, and proceeds.
 

Accounts for all deal records. Compiles a list of any missing transactions.
 

Resolves any titling problems with the responsible managers.
 

Signs off on commission payments based on final documentation.
 

Prepares invoices, listing items sold and service provided, amounts due, and credit terms.
 

Reports unit sales figures and overaged vehicle inventory to controller.
 

Keeps abreast of factory sales programs and ensures proper credits to accounts are made.
 

Compiles reports as requested.
 

Maintains a professional appearance.
 

QUALIFICATIONS
 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 

EDUCATION and/or EXPERIENCE
 

• Two to four years related experience and/or training; or equivalent combination of education and experience

 

LANGUAGE SKILLS
 

• Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
 

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
 

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
 

• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.  Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community. Ability to write speeches and articles for publication that conform to prescribed style and format.  Ability to effectively present information to top management, public groups, and/or boards of directors.