Part-time Community Education Assistant

Menahga Public Schools

Job Description

Position Title: Community Education Assistant
Department: Community Education
Employment Status: Part-Time 
Reports To: Community Education Director

Menahga Public Schools is seeking a friendly, organized, and dependable Community Education Assistant to support our Community Education program. This position plays an important role in providing exceptional customer service while assisting with the planning, coordination, and day-to-day operations of youth and adult enrichment programs, early childhood offerings, facility scheduling, and community events.

Primary Responsibilities

• Provide excellent customer service to students, families, instructors, and community members.
• Assist with registration for Community Education programs using online registration software.
• Answer phones, emails, and walk-in inquiries regarding Community Education programs.
• Process registrations, payments, refunds, and maintain accurate participant records.
• Prepare program rosters, attendance lists, and other administrative documents.
• Assist with marketing and promotion through flyers, newsletters, social media, and the district website.
• Coordinate communication with instructors and participants regarding schedules and program updates.
• Assist with facility scheduling and room reservations for Community Education activities.
• Help organize special events, youth programs, adult enrichment classes, and community activities.
• Order and maintain program supplies and materials.
• Assist with recordkeeping, reports, and data required for state or district reporting.
• Support Early Childhood Family Education (ECFE), School Readiness, and preschool programming as needed.
• Maintain confidentiality of student and participant information.
• Perform other duties as assigned by the Community Education Director.

Qualifications

• High school diploma or GED required.
• Associate's degree or administrative experience preferred.
• Experience in customer service, office administration, or community education preferred.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, Publisher) and Google Workspace.
• Ability to learn district software systems including registration and scheduling platforms.
• Ability to multitask while maintaining accuracy and attention to detail.
• Friendly, professional demeanor with the ability to work independently and collaboratively.
• Ability to maintain confidentiality and exercise sound judgment.

Physical Requirements

• Ability to sit or stand for extended periods.
• Frequent use of computers and office equipment.
• Occasionally lift or move materials weighing up to 25 pounds.
• Occasional evening or weekend hours may be required for Community Education programs and events.

Desired Characteristics

The successful candidate will demonstrate:

• A positive, welcoming attitude
• Strong interpersonal and customer service skills
• Initiative and flexibility
• Dependability and professionalism
• Commitment to serving the Menahga community
• Ability to thrive in a fast-paced, team-oriented environment

Application Information

Interested applicants should submit:

• District employment application
• Letter of interest
• Resume
• Three professional references