Collections Processing Assistant II - Shared Services Sorting and Delivery

Department: BookOps

Employment Type: Full Time

Location: Library Services Center

Reporting To: Javier Velez

Compensation: $46,040 / year

Description

Overview
The BookOps Logistics Department is primarily responsible for receiving, processing, sorting, and delivering all new and circulating materials for 150 branches across 4 boroughs which comprise the BookOps member libraries.  The workload volume for the Logistics Department is exceptionally high. These materials are all in high demand and selected to meet the needs of the communities of New York. This service level is a foundation of NYPL’s Strategic goal of “More People Reading More.” It is made possible through the full staffing and leveraging of this unit.  The unit supports countless projects aligned with Learning, Creating, and Reading. 
This Collections Processing Assistant II (CPA2) serves three departments within Bookops Logistics Operations: Receiving and Processing, Sorting, and Distribution.  The primary function of this role is to ensure the timely delivery of library materials to the BookOps member libraries.  The significant steps involved in this process are receiving, transporting, processing, shelving, sorting, and delivering library materials accurately and timely. CPAs can work across any of these departments.
Responsibilities
Reporting to the Manager of Sorting and Distribution, the Collections Processing Assistant II  will:

• Work with manual and automated systems to accurately sort library materials, supplies, and inter-branch mail.
• Prepare print and non-print library materials for circulation (separate and shelve new materials, link records, label materials, cover library books for preservation, etc 
• Receive and vet materials in the Integrated Library System (ILS).
• Transport book trucks and other book containers to designated destinations.
• Separate designated materials and stage them for delivery.   
• Sort and deliver mail and packages throughout the building.
• Perform mailroom duties at other library locations when necessary.
• Vet and accept incoming materials from USPS, UPS, and other vendors.
• When necessary, work within other BookOps logistics units to serve our patrons.
• Work on specialized projects as they arise.
• Perform other related duties as required.

Required Education, Experience & Skills

Required Education & Certifications

• High school graduation or high school equivalency certification

Required Experience

• Experience working in a fast-paced environment. 
• Familiarity with Sierra.

Required Skills

• Ability to follow written and verbal instructions.
• Ability to process a large quantity of work while maintaining a high degree of accuracy.
• Strong organizational skills and ability to manage multiple tasks simultaneously.
• Successfully demonstrated ability to work independently or in a team environment.
• Demonstrated flexibility, reliability, punctuality, and attention to detail.
• Data entry knowledge.
• Knowledge of Microsoft Word, Excel, and Google Drive.
• Must be able to lift 50 lbs.
• Must be able to push a loaded book cart

Managerial/Supervisory Responsibilities

• Alert the supervisor if there’s a mechanical issue with our equipment.
• Assist the supervisor in finding missing interoffice mail and packages.

More...

Core Values
All team members are expected and encouraged to embody the NYPL Core Values:

• Be Helpful to patrons and colleagues
• Be Resourceful in solving problems 
• Be Curious in all aspects of your work
• Be Welcoming and Inclusive

Work Environment

• Office Setting
• Warehouse Environment

Physical Duties

• Operates Manual and Electric Pallet Jacks
• Works with an Automated Sorting Machine
• Lifting up to 50 lbs. Required

Pre-Placement Physical Required?
Yes

Union/Non Union
Local 1930

FLSA Status
Non-Exempt

Schedule

• 35 hours per week
• Monday - Friday

This job description represents the types and levels of responsibilities that will be required of the position and shall not be construed as a declaration of all of the sp