Project Manager - Academic Affairs

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Transcripts
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Job Description

Department: Academic Affairs and Economic Development

General Statement of Job

The Project Manager - Academic Affairs is responsible for the overall quality of direction, coordination, implementation, and timely completion of projects and ad hoc assignments within the Division of Academic Affairs and Economic Development in accordance with its mission and goals.

Specific Duties and Responsibilities

Essential Functions:

• Creates and executes full-scale project work plans and schedules as appropriate for the projects being initiated or managed by the Division of Academic Affairs and Economic Development.
• Plans, schedules, manages and evaluates the day-to-day operation and execution of project tasks with a focus on meeting project commitment and target completion date.
• Monitors and regulates the use of resources and assignment of personnel for the projects.
• Tracks project deliverables and assures their quality.
• Provides direction and support to project teams and office staff ensuring high levels of motivation, collaboration, and performance.
• Prepares and coordinates the preparation of periodic and special reports, including monthly reports, financial reports, division proposals, and other reports as assigned.
• Facilitates flow of communication between offices and departments in the division and outside division, including disseminating information, tracking projects and assigned tasks, managing communications, evaluating feedback and coordinating projects.
• Leads and works in cross-functional project teams and task forces in addressing concerns, formulating solutions, implementing changes, and improving overall quality and service in the division and the college.
• Schedules and facilitates project team meetings.
• Continually identifies, prioritizes, and mitigates project risks.
• Collaborates with staff from the Division of Academic Affairs and Economic Development to assist with logistics and coordinating large scale events.
• Provides and conducts research in support of projects and initiatives.
• Prepares flowcharts, process maps, timelines, trend analysis, and graphs to depict processes, historical data, and projects.
• Prepares and presents oral and written reports.
• Performs clerical, accounting, reporting and research duties.
• Identifies opportunities for process improvements within project scope.
• Travels throughout the college district as needed.
• Performs other duties as assigned.

Required Education and Experience

• Bachelor’s Degree required; Master’s Degree preferred.
• At least three (3) years of higher education experience, preferred.
• Experience developing and preparing financial reports and documents, preferred.

Required Knowledge, Skills and Abilities

• Excellent oral, written, presentation, and inte