Accounts Receivable and Contracts Coordinator

This role will place you within our amazing Admin & Finance Team to support the AR process as well manage our clients accounts.

If you are ready to take a next step in your career, and you feel that energy industry is where you can find the thrill (we definitely do!), keep reading - and if that's a match, we'll be happy to set you up with our HR crew for an interview.

Why E&C Consultants?

You can read more details here: Becoming an E&Cer, but in big lines:

• We are a Great Place To Work certified company – you would work in a place where employee satisfaction is paramount

• We provide Growth Opportunities - as E&C continues to expand, you'll grow alongside us

• We implemented a Flexible and Empowering Culture: we pioneer with our unique Teal management style, which includes Empowerment, Ownership, Self-Management, Integrity, Transparency and Trust

• We offer 46 days off / year (yes, 46!) regardless of the country you live & work in

Do you already feel like E&C is a place for you? Let's see if this particular role is also what you're good at.
As an Accounts Receivable and Contracts Coordinator you will be trusted with:

• Billing and Invoicing:

  • Generate and send accurate invoices to customers based on contracts, purchase orders, or agreements

  • Liaise with customers regarding the issuance of POs

  • Ensure that all billing terms (including any annual indexation) and payment schedules are followed

  • Address any discrepancies or issues raised by customers regarding invoicing
    

• Chasing Outstanding Invoices:

  • Monitor aging accounts and ensure timely collection of overdue payments

  • Send reminders, follow up with customers via email, phone calls, or letters

  • Escalate unpaid invoices when necessary and work with management to resolve collection issues
    

• Processing Payments:

  • Record and reconcile incoming payments

  • Ensure proper allocation of payments to respective accounts

  • Maintain accurate records of transactions and update customer accounts
    

• Customer Account Management:

  • Handle customer inquiries related to their accounts, payment terms, and billing

  • Maintain strong relationships with customers to foster timely payments and resolve issues

Requirements

We feel that to be successful & satisfied in this role, it's good that your skillsent comprises of:

• English (business proficiency): used in day-to-day internal/external communication. Dutch is also a big plus
  

• Attention to detail: ensuring accuracy in invoicing, payment processing, and applying indexation correctly
  

• Communication skills: strong verbal and written communication skills to deal with customers, follow up on overdue invoices, and resolve billing issues
  

• Time management and organization: ability to handle multiple accounts and deadlines, prioritize tasks, and manage time effectively
  

• Financial acumen: understanding of accounting principles, particularly related to accounts receivable, billing, and payment processing
  

• Problem-solving: addressing discrepancies in payments, invoices, and customer queries effectively and promptly
  

• Knowledge of software:

  • Proficiency with accounting software, Exact Online would be preferred, for billing, invoicing, and payment processing

  • Familiarity with Microsoft Excel for reporting and data analysis
    

• Stakeholder management: ability to build and maintain positive customer relationships while handling sensitive financial issues.

If you are still here and reading, you mu