Administrative Assistant

Join the Nwestco Revolution!

Who We Are:
At Nwestco LLC, we’re not just another company—we’re a driving force in the Petroleum and Car Wash Equipment industry. With over 25 years of excellence, we’ve built a reputation for innovation, quality, and reliability throughout the Northwest and Rockies. Now, we’re looking for a dedicated Administrative Assistant to join our team and contribute to our ongoing success.

The Opportunity:
This full-time role is based in Spokane, WA and offers a dynamic work environment where your organizational and administrative skills will be highly valued. We provide a competitive pay range starting at $20/hr, with potential for increases based on experience, along with comprehensive benefits, PTO, and a 401(k) plan.

Your Role & Responsibilities:
As an Administrative Assistant, you will be the backbone of our office operations, ensuring seamless communication, coordination, and support across various departments. Your key responsibilities will include:

• Office Management & Support:

  • Answer and direct phone calls, emails, and inquiries professionally.

  • Maintain office supplies, equipment, and an organized workspace.

  • Manage electronic and physical filing systems.

  • Schedule meetings, appointments, and travel arrangements.

• Clerical & Data Entry:

  • Prepare reports, presentations, and correspondence.

  • Enter and update data in spreadsheets, databases, and CRM systems.

  • Process and manage documents, including contracts, invoices, and memos.

• Communication & Coordination:

  • Act as a liaison between internal teams and external partners.

  • Assist with event planning, company meetings, and training sessions.

  • Ensure smooth workflow between departments.

• Financial & HR Support (If Applicable):

  • Assist with bookkeeping, expense tracking, and invoice processing.

  • Provide reports on account performance and improvement opportunities.

  • Support HR functions such as recruitment coordination, onboarding, and employee record maintenance.

• Customer Service & Relationship Management:

  • Greet and assist visitors and clients in a friendly, professional manner.

  • Address customer inquiries and service issues efficiently.

  • Foster strong client relationships and ensure seamless service.

What You Bring to the Table:

• Education & Experience:

  • High school diploma (required); Associate’s or Bachelor’s degree in Business Administration or related field (preferred).

  • 1-3 years of administrative experience, preferably in a construction or service industry.

  • Familiarity with office software (Microsoft Office, Google Workspace) and office equipment.

• Technical & Soft Skills:

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

  • Experience with office management software (Netsuite, CRM, ERP systems).

  • Strong data entry skills, including proficiency in developing intermediate formulas.

  • Excellent written and verbal communication abilities.

  • Strong organizational, time-management, and problem-solving skills.

  • Ability to multitask and work efficiently in a fast-paced environment.

  • Commitment to continuous learning and improvement.

  • Tenacious problem solver who persists through challenges.

  • High attention to detail and ability to maintain confidentiality.

Before You Apply:
Some positions may require travel and overnight stays, with expenses covered by Nwestco LLC.

All job offers are contingent upon the successful completion of:

• Pre-employment physical (including extensive lifting up to 75 lbs, twisting, pulling, kneeling, and squatting).

• Pre-employment drug screening and background check. (Safety-sensitive roles require a comprehensive drug test, including marijuana screening.)

• A valid driver’s license with a clean driving record for the past five years.

Why Join Nwestco?
At Nwestco, we believe in fostering a workplace where growth, diversity, and innovation thrive. When you join us, you gain access to:

• Competitive compensation with growth potential.

• A full suite of benefits, including 401(k) with matching, medical, dental, vision, life insuran