Office Administrative and Travel Specialist

Description

Main Purpose of the role:

• Researches and compares available travel and hotel accommodations that provide by the travel agencies to identify the best available option for travel need.

• When travel arrangements are within approved travel reasons and budget limits, make all arrangements and reservation as required

• Prepares travel itineraries and distributions travel arrangement and schedules to all appropriate staff

• Obtains approval from leadership for travel request and expenses exceed established limits

• Advise travelers of and assists with any need for travel documents 

• Processes reimbursement for travel expenses and ensure the compliance of the travel polices. 

• Monthly travel statement matching to ensure the accuracy of the Travel Purchase order creation. 

• Timely & accurately Administration Purchase order creation

• Prepare travel monthly analysis reports to accounting team for the month/quarter/year end closings

• Responding to the Head office travel team to address any concerns & issues, coordinating with Head office for communicating any policies updates

• Performs other related duties as assigned

Main Tasks:

Managing the business travels (Travel option research; travel arrangement; travel reservation; travel policies in compliance; travel issues/concerns corresponding)

Monthly travel statements matching; travel reimbursement Administration purchase order creation;  

Any other administrative jobs assigned 

Requirements

• High School Diploma 
• Cost savings driven 
• Ability to handle confrontation
• Have good soft skills
• Customer service oriented 
• Skilled in using a PC and standard office software, including MS Word, Excel, PowerPoint, and Outlook. Ability to use Windows, web browsers, and conduct internet searches.