Administrative Assistant

Description

Job Description: Administrative Assistant

Department: Human Resources

Shift: Dayshift – Non-Exempt Position

Office Hours: 8am- 5pm

Job Summary:

 Greiner Packaging is one of Europe’s leading plastic packaging manufacturers in the Food and Non-Food sector. It has locations in 18 different countries around the world, and we are the very first Greiner Packaging in the US - right here in Pittston, PA! We offer great opportunities to develop our employees as we grow our business, with amazing benefits! Including: Benefits 1st of month after hire date with Low Deductibles; 10 Paid Holidays, Generous Paid Time Off, 401K + 5% Company Match, Exceptionally clean, brand new, temperature controlled, state of the art Manufacturing facility and employee incentives bonuses! 

The Administrative Assistant will provide comprehensive administrative support to both the Director of People & Culture and the General Manager, along with assisting the broader People & Culture team. This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The successful candidate will be a proactive problem-solver with excellent communication skills.

Key Responsibilities:

Administrative Support:

• Assist the Director of People & Culture with daily administrative tasks.
• Greet visitors and follow company policies and procedures.
• Prepare and edit correspondence, communications, presentations, and other documents.
• Handle incoming calls and emails, directing them to the appropriate parties.
• Assist the General Manager with managing their calendar and any other duties as assigned.

Office Management:

• Maintain office supplies and coordinate maintenance of office equipment.
• Organize and maintain physical and electronic files.
• Coordinate travel arrangements and prepare travel itineraries for the team.

HR Support:

• Assist with onboarding and offboarding processes.
• Maintain employee records and ensure data accuracy.
• Support recruitment efforts by scheduling interviews and managing applicant tracking.

Event Coordination:

• Assist in planning and coordinating company events and meetings.
• Arrange logistics for training sessions, workshops, and other departmental activities.

Project Assistance:

• Support special projects as assigned by the Director of People & Culture.
• Conduct research and compile data for various projects and reports.

Requirements

Requirements:

• At least 1 year of experience working in a busy office environment.
• Proficiency in Microsoft Outlook, Word, Excel, Access, and PowerPoint.
• Strong interpersonal skills.
• Excellent written and oral communication skills.
• Strong organizational, planning, and prioritization abilities.
• Keen attention to detail.
• Ability to work independently and take initiative.
• Friendly, confident, and professional attitude.
• A degree or qualification in Business Administration or Secretarial studies is advantageous.
• Minimum of a high school diploma.