Accountant

We are seeking a detail-oriented Contract Accountant to join our Accounting team. In this role, you will be responsible for managing all aspects of contract billing and financial recordkeeping, with a strong focus on collaboration with Operations, accuracy, and timely reporting.

Key Responsibilities

• Collaborate with Operations to ensure accurate and timely billing for contract and janitorial extra charges.
• Process all invoicing activities and accounts payable related to contracts and independent contractors.
• Maintain and update the contract database, including setups, changes, terminations, and assignments.
• Manage the Growth Chart to monitor contract expansions and company growth.
• Prepare and process contract invoices and maintain accurate contract files.
• Handle performance bond preparation and submission for applicable contracts.
• Perform monthly reconciliations for sales tax, in-house labor, and floor care schedules.
• Process daily customer invoicing and record cash receipts and deposits.
• Set up new customers, vendors, contractors, and contracts.
• Handle accounts receivable collections and provide customer support.
• Process accounts payable and issue payments.
• Manage payroll and ensure timely processing.
• Reconcile all balance sheet accounts monthly to ensure accuracy.
• Generate financial statements and ad hoc reports.
• Ensure compliance with local, state, and federal financial regulations, including sales tax filings.
• Manage and reconcile credit card statements, identifying and disputing unknown or incorrect charges.
• Handle reimbursement of owner’s non-business card expenses and prepare check requests.
• Assist with clerical and administrative support for management.
• Respond to tenant concerns and coordinate resolution for rental properties.
• Perform various office management tasks as needed.

Requirements

• 3–5 years of experience in accounting support roles (billing, AP/AR, reconciliation).
• Strong proficiency in Microsoft Excel and Office Suite.
• Familiarity with automated accounting systems (Dynamics Business Central preferred).
• Skilled in Adobe Acrobat for document handling.
• High attention to detail, strong organizational skills, and the ability to multitask.
• Ability to lift up to 25 lbs.
• Regular use of a PC and phone communication.

Ability to Commute:

• Jacksonville, FL 32207 (Required)

Ability to Relocate:

• Jacksonville, FL 32207: Relocate before starting work (Required)

Benefits

• 401(k) with employer matching
• Health, dental, and vision insurance
• Life insurance
• Unlimited Paid time off

Schedule:

• 8 hour shift
• Monday to Friday