Executive Business Administrator

The Identity and Network Access Division in Security Is looking for an Executive Business Administrator.  The Identity and Network Access Team is at the core of a huge number of critical Microsoft scenarios and our products and services are key to securing and delivering great user experiences to hundreds of millions of our users. It’s an exciting place to be with a lot of opportunities to grow and have a big impact. 

A successful candidate will have demonstrated work experience supporting a senior member of the Leadership Team in a fast-paced environment, planning, organizational and time management skills, flexibility, and the ability to work independently, be comfortable operating with ambiguity, multi-tasking, meeting deadlines, changing direction in rapid response to a fluctuating work environment and prioritize among multiple projects with a dynamically changing workload.   Additionally, the candidate has leadership skills and be able to maintain a cool and focused persona under pressure, maintain professional and positive interactions with others and be able to establish professional relationships and credibility with all internal and external contacts. 

Microsoft’s mission is to empower every person and every organization on the planet to achieve more. As employees we come together with a growth mindset, innovate to empower others, and collaborate to realize our shared goals. Each day we build on our values of respect, integrity, and accountability to create a culture of inclusion where everyone can thrive at work and beyond.

In alignment with our Microsoft values, we are committed to cultivating an inclusive work environment for all employees to positively impact our culture every day.

Responsibilities

• Calendar management supporting both the team and global team 

• Coordination and preparation of international travel and site visits  

• Manage expense reports  

• Partner closely with the Business Manager and Admin Team on activities in support of the rhythm of business and business strategy        

• Relationship building skills, maturity, high degree of self-confidence    

• Ability to react with appropriate urgency to requests   
• Skills in all aspects of planning, cross-group collaboration, communications 

• Demonstrated skill of shifting approach in response to the demands of a changing situation    

• Ability to prioritize multiple projects and problem-solving skills and following through on issues in a timely manner    

• Ability to deal with ambiguity, navigate uncertain situations, and drive for clarity    

• Demonstrated leadership skills plus the ability to manage conflict and drive to win-win solutions 

• Demonstrated capability in verbal and written communications skills across a geographically dispersed audience 

• Demonstrated respect for other team members, treating them with dignity, allowing for a fail-safe and learning environment, leading the admin community by example 

Other

• Embody our Culture and Values

Qualifications

Required/Minimum Qualifications:

• 5+ years Administrative, Business Support, or customer service experience in an environment with an emphasis on scheduling meetings/events, travel management, and administration work for executive/upper level management.

Other Requirements: 

• The ability to meet Microsoft, customer and/or government security screening requirements are required for this role. These requirements include, but are not limited to the following specialized security screenings: Microsoft Cloud Background Check: This position will be required to pass the Microsoft Cloud background check upon hire/transfer and every two years thereafter.

Additional or Preferred Qualifications:

• Bachelor's Degree in relevant field (e.g., Business Administration, Human Resources [HR], Marketing, Communications, Psychology, Sociology)
• OR equivalent experience.
• 2+ years experience serving as mentor to others.
• 3+ years experience reviewing and managing administrative budgets (e.g., for events, morale, travel, training)
• Ability to organize, motivate, and lead the admin community 
• Abilit