Executive Support Specialist

Title: Executive Support Specialist

Organization: WorkMoney, Inc.

Reporting to: Executive Operations Director

Location: Portland, OR <10% travel

Term: Full-Time, Exempt, requires U.S. work authorization

Compensation: $100,500.00 Annually

Deadline: Applications will be considered on a rolling basis; Target start early 

October 2025

About WorkMoney, Inc.

At WorkMoney.org, we are dedicated to enhancing the financial well-being of hard working Americans. Founded on the belief of the American dream, we strive to provide our members with the tools, resources, and support they need to navigate their financial journeys with confidence. 

We don't stop at individual support. At WorkMoney, we believe in systemic change and actively advocate for policies that promote economic fairness and opportunity. By amplifying the voices of our members and engaging policymakers, we strive to create a more just and equitable economic landscape.

We believe that financial stability should be accessible for everyone and we're here to make that a reality. By offering financial tools and resources, fostering a supportive environment and championing policy changes, we empower our members to take control of their finances and build a more secure future.  

Join us at WorkMoney, Inc. and become part of an organization dedicated to making sure all Americans can afford to live a good life.

About the Executive Support Specialist Role

The Executive Support Specialist will be a key member of the CEO’s support team. This role acts as a primary point of contact, gatekeeper, and liaison to both internal stakeholders across the organization and key external partners. The Executive Support Specialist will manage complex calendars, travel logistics, communications, research, and briefing materials with professionalism, strategic insight, and discretion. In addition to providing confidential personal support to the CEO, this role will offer administrative assistance to the broader executive team as needed. With a focus on coordination, efficiency, and trust, the Executive Support Specialist helps optimize the CEO’s time and impact while contributing to a collaborative, high-performing team environment. Our CEO and founder is a driven, hard working, energetic woman who is not above doing anything in the organization and who often works long hours. The best fit for this position has all of these same qualities and willingness to get the job done. This role requires access to confidential and sensitive data and ensuring that privacy and confidentiality are maintained at all times. 

A typical day might include:

Administrative Support for the CEO

• Draft correspondence, manage email flow, and triage urgent requests, maintaining high standards of professionalism and confidentiality at all times
• Serve as the primary point of contact, liaison, and gatekeeper for the CEO, representing the office with professionalism and poise in interactions with internal team members, board members, and external partners.
• Proactively manage a highly complex, ever-shifting calendar, including scheduling meetings, prioritizing requests, resolving conflicts, and responding quickly to changing needs.
• Coordinate and manage all travel arrangements for the CEO, including multi-leg itineraries, last-minute changes, hotel accommodations, ground transportation, and preparation of detailed travel packets.
• Prepare and reconcile expense reports and reimbursement submissions in a timely and accurate manner, ensuring adherence to internal financial protocols and timelines.
• Proactively develop and deliver comprehensive daily briefing materials for the CEO’s meetings, including agendas, talking points, background research, and meeting participant profiles.
• Conduct in-depth research on meeting topics, key players, and event attendees to help the CEO prepare for high-impact engagements and optimize time and influence.
• Draft and/or edit written correspondence on behalf of the CEO; manage incoming email flow; and triage urgent requests,maintaining high standards of professionalism and confidentiality at all times.
• Partner with the Executive Operations Director to support the development of high-quality slide decks and presentation materials by creating, formatting, and editing content to effectively communicate key messages to audiences.
• Help compile and format board materials, coordinate distribution of board packets, and manage logistics for board meetings.
• Personal Assistant Support for the CEO